Administrative Assistant & Events Coordinator
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Job Location:
New York City, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Overview
The Administrative Assistant & Events Coordinator to the Dean of Student Services provides comprehensive administrative event and operational support to the Dean and the Office of Student Services. This role requires a high level of professionalism discretion and adaptability with frequent interaction across students faculty staff and external partners.
Responsibilities
- Administrative Support
- Manage the Deans calendar schedule meetings and coordinate logistics
- Serve as the first point of contact for the Dean handling communications with faculty staff students and external organizations
- Prepare correspondence reports mailings and other documents; maintain confidential files and records
- Screen and respond to telephone email and in-person inquiries with professionalism and discretion
- Process invoices payments reimbursements and supply orders for Student Services Admissions and the Registrar
- Approve and manage timesheets schedules and assignments for work-study students
- Event & Project Coordination
- Plan organize and execute high-profile institutional events including Commencement White Coat Ceremony Match Day Orientation Accepted Students Day Senior Week Residency Fair and other campus-wide activities
- Coordinate logistics such as venue selection catering décor vendor communication volunteer management and promotional materials
- Set up and manage event spaces ensuring smooth execution of all details
- Create and design event promotional materials signage and backdrops
- Student Engagement & Campus Programs
- Coordinate student involvement programs including Big Brother/Big Sister and Student Ambassadors
- Create and review Student Ambassador applications host interviews and trainings and assign ambassadors to tours interviews and campus events
- Host events for Student Ambassadors and the general student body
- Participate in the Wellness Committee supporting the planning and execution of campus wellness events
- Act as a welcoming presence in the Student Services Officegreeting visitors students and guests
- Admissions Support
- Assist with the admissions process including applicant communications interview scheduling ordering meals for interview days and conducting campus tours when needed
- Order and manage admissions merchandise and promotional items
Qualifications
Education/Experience
- Associates degree required
- Two (2) or more years of administrative experience
Knowledge/Skills/Abilities
- Strong organizational and communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Exceptional attention to detail and professionalism.
- Commitment to student engagement and campus community building.
- Discretion and sound judgment in handling confidential information.
- Proficient use of the Microsoft office suite
Maximum Salary
USD $47500.00/Yr.
Minimum Salary
USD $38000.00/Yr.
Required Experience:
IC
Key Skills
About Company
Serving over 18,000 students across 30 undergraduate, graduate and professional schools, Touro is a leader in healthcare education.
