Administrative Assistant & Events Coordinator

The Administrative Assistant & Events Coordinator to the Dean of Student Services provides comprehensive administrative event and operational support to the Dean and the Office of Student Services. This role requires a high level of professionalism discretion and adaptability with frequent interaction across students faculty staff and external partners.

• Administrative Support
  • Manage the Deans calendar schedule meetings and coordinate logistics
  • Serve as the first point of contact for the Dean handling communications with faculty staff students and external organizations
  • Prepare correspondence reports mailings and other documents; maintain confidential files and records
  • Screen and respond to telephone email and in-person inquiries with professionalism and discretion
  • Process invoices payments reimbursements and supply orders for Student Services Admissions and the Registrar
  • Approve and manage timesheets schedules and assignments for work-study students
• Event & Project Coordination
  • Plan organize and execute high-profile institutional events including Commencement White Coat Ceremony Match Day Orientation Accepted Students Day Senior Week Residency Fair and other campus-wide activities
  • Coordinate logistics such as venue selection catering décor vendor communication volunteer management and promotional materials
  • Set up and manage event spaces ensuring smooth execution of all details
  • Create and design event promotional materials signage and backdrops
• Student Engagement & Campus Programs
  • Coordinate student involvement programs including Big Brother/Big Sister and Student Ambassadors
  • Create and review Student Ambassador applications host interviews and trainings and assign ambassadors to tours interviews and campus events
  • Host events for Student Ambassadors and the general student body
  • Participate in the Wellness Committee supporting the planning and execution of campus wellness events
  • Act as a welcoming presence in the Student Services Officegreeting visitors students and guests
• Admissions Support
  • Assist with the admissions process including applicant communications interview scheduling ordering meals for interview days and conducting campus tours when needed
  • Order and manage admissions merchandise and promotional items

Education/Experience

• Associates degree required
• Two (2) or more years of administrative experience

Knowledge/Skills/Abilities

• Strong organizational and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Exceptional attention to detail and professionalism.
• Commitment to student engagement and campus community building.
• Discretion and sound judgment in handling confidential information.
• Proficient use of the Microsoft office suite