Supplier Onboarding Executive
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Job Summary
We are Landsec
We identify and shape places that create opportunity enhance quality of life and bring joy to the people connected to them.
This is how weve created the UKs leading portfolio of urban places and one of the largest real estate companies in Europe.
Our 10 billion portfolio is built around premium workplaces the countrys pre-eminent retail platform and a residential pipeline that will redefine urban life.
Weve honed this ability over 80 years. Spotting the opportunities building the partnerships and continually adapting to shape the places that meet the needs of a changing world.
Places where life happens. Where businesses grow. And where cities are defined.
Location
The candidate will be based at our head office 80 Victoria Street London SW1E 5JL. This is a flexible role with a minimum of three days per week in the office.
The role
Data Management Responsibilities
Supporting accuracy reviews of supplier data Proactis including but not limited to:
Supplier segmentation status
Terms and conditions
CIS Status and UTR number
Bank details
Supply Chain Commitment sign ups
Insurance details
Supplier Remittance email addresses
VAT number
Accountable for ensuring supplier bank details checks and changes are compliant with the key controls (including verification call backs to the supplier).
Accountable for placing stops on suppliers in Proactis and D365 issuing comms to the suppliers business owner following a downgrade in a suppliers credit rating.
Approval of supplier changes / new suppliers and supplier payment terms in D365.
Setting up of tenant/intercompany suppliers directly in D365.
Principle Accountabilities
Day to Day Responsibilities
Accountable for compliance and supporting the reporting of the supplier onboarding key controls:
Setup and approval of new suppliers
Upfront evaluation of new suppliers
User access Proactis
Validation of changes to the supplier master data (including bank details)
Review of dormant suppliers
Review new supplier requests and liaise with the Category Managers to determine if there are alternative sources of supply from within our exiting supply chain or to onboard the supplier.
Issuing the appropriate risk questionnaire(s) to the supplier being onboarded to address the risks identified in the new supplier form.
Liaison with the risk questionnaire owner to ensure their evaluations are completed in the agreed SLA.
Accountable for credit checking including Politically Exposed Persons (PEP) and Sanction Screening suppliers and escalating to the Category Manager / business owner when the minimum threshold is not met.
Provide updates to the supplier and supplier business owner on the progress of a supplier onboarding.
Ensuring the supplier onboarding governance is followed and updating Proactis when a supplier is approved or marked as inactive.
Escalating any concerns with a suppliers progress / evaluation to the Supplier Onboarding Manager.
Completing and returning supplier credit application forms without signing up to the suppliers terms and conditions.
Monitoring and timely responses to emails sent to the supplier mailbox and resolving ICE rejections regarding supplier master data queries.
Essential Criteria
Good understanding and experience in using supply chain management technology
Excellent Excel skills
Good business partnering / customer service skills
Excellent written and verbal communication skills
Good stakeholder management skills
Life and Benefits at Landsec
We have a great benefits package there to support you with your work-life balance and in moments that matter. We offer fantastic Learning and Development opportunities to help you grow and reach your potential and we also play our part in supporting the communities where we live and work.
Below are some of our core benefits make sure to visit our My Total Reward page for more information.
Performance based annual bonus plan
25 days annual leave (plus bank holidays) rising to 27 days after 2 years and the option to purchase up to 10 additional days each year. Enjoy an additional three-day December festive break on top of your leave and a special My Day to take off for whatever you choose.
Enhanced pension contributions Landsec will contribute up to 10.5% subject to your contribution.
Private medical insurance Health Cash Plan Life assurance and income protection.
Enhanced maternity adoption shared parental leave policies (view our Family policies page for more details)
Two different share plans enabling you to share in the success you will help to build
Up to 4 working days to volunteer per year and Give As You Earn programmes allowing you to donate to charities straight out of your pay and we top up by 20%
And when it comes to your health and wellbeing you will also have access to other benefits: our employee assistance programme digital GP cycle to work scheme a mindfulness app and a health app supporting fertility and menopause
Diversity and Inclusion
At Landsec we value diversity & inclusion. We work to better reflect the diversity of the communities we work within and empower everyone who works at Landsec to realise their potential.
We strive to ensure all our information and services are accessible to andusableby everyone. If you would like to receive any information in a different way or would like us to do anything differently to help you apply for our roles please get in touch with our recruitment partners by emailing
To find out more about our approach visit our Diversity and Inclusion page.
Key Skills
- Project / Program Management
- Change Management
- Succession Planning
- Procurement
- Program Management
- ISO 9001
- Lean Six Sigma
- Quality Systems
- Quality Management
- Supplier Management
- HACCP
- As9100
About Company
Shaping places and creating value for years to come, from iconic office space to rent in London to popular retail destinations in the UK. Find out more.
