Records and Information Governance Officer

Band 5: 32073- 39043 per annum (effective from 01/04/2026)

Full time hours: 37.5 per week

Location:  St Marys Hospital Parkhurst Road Newport Isle of Wight PO30 5TG

Contract Type: Permanent

Are you passionate about data protection Freedom of Information records management and making a real impact in healthcare Were looking for a detail-oriented Records and Information Governance Officer to join our proactive Information Governance team supporting both Portsmouth Hospitals University NHS Trust and Isle of Wight NHS Trust.

As part of our Single Corporate Services youll play a vital role in ensuring both Trusts meet our legal and regulatory obligations around data protection and information governance. Youll be instrumental in maintaining high standards of compliance transparency and accountability across both organisations.

Youll be at the heart of records management managing Freedom of Information (FOI) requests and records management across the Trusts. Youll work closely with colleagues across departments providing expert advice and guidance on legislation such as the UK GDPR Data Protection Act 2018 and Freedom of Information Act 2000. Your work will directly support the Trusts commitment to being well-led safe and patient-focused organisations.

This is a multi-site role however based at St Marys Isle of Wight offering variety and the opportunity to work across two leading NHS organisations. Travel between sites may be required and will be arranged locally.

If youre ready to take the next step in your IG career and contribute to the safe and effective management of information across two NHS Trusts apply today and join us in shaping a safer more compliant future for our Trusts.

Your key responsibilities will include:

• Oversee FOI requests across both Trusts
• Provide expert advice on GDPR FOIA DPA 2018 and other Information Governance legislation.
• Provide direct leadership and line management of the IG administrators
• Maintain and update the records inventory excel spreadsheets.
• Ensure the records disposal process is followed as per Trust policy and actioned in accordance with the Records Management Code of Practice
• Provide support to clinical and corporate services for archiving as required.
• Re-calling boxes from Off-site storage suppliers when required.
• Creating inventories for boxes in Off-Site storage
• Collaborating with services to ensure that retention dates of electronic information is adhered to
• Collaborating with services to ensure that records management practices and standards with regards to electronic information is adhered to
• Support the IG officers in post with Subject Access Requests when demand requires it
• To support the delivery of all functions associated with information governance (IG) and data protection relating to UK General Data Protection Regulations (GDPR) Data Protection Act 2018 (DPA 2018) Access to Health Records Act 1990 (AHRA) Freedom of Information Act 2000 (FOIA) Environmental Information Regulations (EIR) and all associated Information Governance work streams including the annual Data Security Protection Toolkit. 

Why Join Us

• Make a meaningful difference in how patient and staff data is protected.
• Enjoy opportunities for professional development and training.
• Work in a role that values innovation integrity and collaboration

For further details please refer to attached job description.

Qualifications :

Essential

• Degree level (or equivalent)

Desirable

• Accredited Courses associated with Information Governance Freedom of Information Act Subject Access

Experience

Essential

• Evidence of significant experience in system administration
• Advanced skills for keyboard use for producing reports spreadsheets and correspondence.
• Excellent verbal telephone and written communication skills.
• Ability to use own initiative and deal with competing priorities.
• Works autonomously but can seek advice when necessary/manages a discrete area of work.

Desirable

• Expertise within specialism underpinned by practical experience.
• Management of team and line management responsibilities.

Knowledge

Essential

• Detailed knowledge of UK GDPR the Data Protection Act and Freedom of Information Act.
• Significant experience of information handling and analysis gained in a work environment.

Desirable

• Have a good understanding of the requirements of the Caldicott recommendations for handling data with the NHS

Additional Information :

The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery access to our free Beach Hut for those long summer days our on-site Wellness Centre including a gym and a swimming pool access to our fantastic staff networks including LGBTQ Race Equality and DisAbility and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most.

We welcome the unique contributions that you can bring in terms of your education opinions culture ethnicity race sex gender identity and expression nation of origin age languages spoken veterans status colour religion disability sexual orientation and beliefs.

Remote Work :

No

Employment Type :

Full-time