Principle Administrative Analyst II (1825) Department of Public Health 159728

Under administrative direction Class 1825 Principal Administrative Analyst II plans organizes leads and may supervise staff engaged in complex sensitive and detailed analytical work including quantitative analysis in the areas of budget contracts financial/fiscal economic legislative and administrative policies. This class typically supervises staff including lower-level administrative analysts and/or complex cross-functional project teams staffed with professional level employees.

Essential Duties:

1. Working independently researches analyzes forecasts and makes policy recommendations on unique special projects with significant financial impact or highly visible public issues including administrative policies practices and procedures; may direct mission-critical financial or operational activities; responds to informational requests including those of a highly sensitive nature and may represent the department to the Mayors Office Board of Supervisors Controllers Office other city officials outside agencies and the public; acts as executive assistant and provides administrative analysis including complex forecast modeling to high-level managers or a department head.

2. Plans develops and directs the production of highly complex departmental budget(s); advises management in the budget development and management process including formulating policy monitoring reporting and interpreting budget documents; may negotiate budget proposals within the department and with the Mayors Office Board of Supervisors and other agencies; prepares or supervises staff in the preparation of budget line-item narratives complex analyses recommendations and justification based on complex statistical analyses for annual supplemental and multiyear requests.

3. Establishes administers monitors coordinates and acts as liaison regarding application for and management of extremely complex multiple source capital projects and/or grants; ensures compliance of fund reallocations with funding agency requirements; analyzes trends in expenditures and revenues for multi-year budgets; prepares financial/statistical reports for management Mayors Office Board of Supervisors Controllers Office and other funding agencies; coordinates and monitors departmental reporting to funding agencies including the subvention of funds to contracting organizations and justifies that funds are used as required.

4. Plans develops performs and directs work involving extremely complex economic and/or financial analysis including finance and utility rate analysis and modeling cost/benefit analysis and capital planning for senior management; determines appropriate methodology and performs difficult financial analyses including financial forecasting revenue and/or expense projections capital requirements calculation of debt capacity and evaluation of financing alternatives utilizing specialized analytical software to produce complex analysis or data; makes written and oral recommendations on difficult administrative and fiscal issues.

5. Analyzes evaluates interprets and implements new and existing governmental accounting pronouncements and technical guidance; identifies problems with and develops and implements changes to current financial policies and procedures; may coordinate and oversee the annual financial audit including preparation of audit schedules and governmental accounting standards and local state and federal regulations.

6. Identifies and analyzes highly complex existing newly enacted and proposed local state federal legislation policies and procedures projecting potential impact; advises management on the consequences of proposed and pending legislation and effectively presents recommendations; develops and recommends procedures for the citywide implementation of enacted legislation; may act as legislative liaison to other departments; assists state and federal legislative staff in drafting legislation; advocates and testifies regarding departments position to legislators committees and staff; develops comprehensive user manuals to implement legislation programs and administrative policies; manages implementation of new systems policies and procedures.

7. Plans and directs difficult and detailed staff work involving: preparation of status reports; conducting competitive contract vendor selection processes including public bids and Requests For Proposals ensuring adequate and economic distribution of advertisement requests for proposals and public notices; process highly complex contracts including advertising for bids/proposals receipt and review of bids contract negotiation and award and routing through signature/documentation process to certification; coordinate with staff from purchasing Human Resources and the Administrative Services office; and provide training and assistance to staff and contractors on departmental and City contracting policies procedures and requirements.

8. Reviews prepares and analyzes cost estimates and terms for financially significant new and existing contracts change orders and modifications; prepares reports of analyses and related documents; analyzes claims for additional cost reimbursement to determine validity; analyzes contract provisions to determine appropriate reimbursement amount; conducts negotiations with contractors with regard to additional contract terms cost reimbursement and change order provisions; prepares reports regarding claim status settlement activities and reimbursement amounts for use by management and city Attorneys Office; maintains records of negotiations.

9. Independently reviews and evaluates financial and business models utilized within an organization. Conducts reviews and appraisals of business models and discusses review findings and recommendations with senior and executive management. Utilizes statistical models to forecast particular outcomes or events.

10. The 1825 Principle Administrative Analyst II may perform other duties as assigned/required.

Qualifications :

1. Education

Possession of a baccalaureate degree from an accredited college or university. And

2. Experience

Seven (7) years of full-time equivalent experience performing professional level analytical work. Qualifying professional-level analytical work includes analysis development administration and reporting in major programs and functions of an organization in the areas of budgets contracts grants policy or other functional areas related to the duties of positions in the 182X Class series.

Substitution

Possession of a graduate degree (Masters degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration management business law contract law public policy urban studies economics statistical analysis finance accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Special Conditions

• 48 months of Budget administration experience. OR
• 12 months of Business process improvement methodology experience.

The above minimum qualifications reflect special conditions associated with the position(s) to be filled. They may differ from the standard minimum qualifications associated with this classification.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

One-year full-time employment is equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40-hour work week). 

Verification of Education and Experience

Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Review SF Careers Employment Applications for considerations taken when reviewing applications.  

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education or experience verification is required information on how to verify education and experience requirements including verifying foreign education credits or degree equivalency can be found at  ones education training or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. 

Additional Information :

Selection Procedures: 
After application submission candidates deemed qualified must complete all subsequent steps to advance in this selection process which includes the following. 

Behavioral Consistency Questionnaire (Weight: 100%)

The behavioral consistency questionnaire is designated to measure the knowledge skill and abilities in job related areas which may include but not be limited to:

Knowledge of principles and practices of governmental organization management and administration Knowledge of financial fiscal and policy analysis Knowledge of principles and practices of budget development monitoring and management Ability to collect synthesize and analyze data; conduct analytical studies of administrative and financial systems procedures and processes Knowledge of laws regulations and policies governing departmental operations Knowledge of the development implementation and evaluation of projects programs and procedures Knowledge of business process improvement methodologies and change management principles Ability to apply problem solving techniques including identifying and defining issues determining methodologies evaluating data making justified recommendations and implementing solutions.

Candidates must achieve a passing score on the behavioral consistency questionnaire to continue in the selection process and will be placed on the confidential eligible list in rank order according to their final score. 

Additional selection processes may be conducted by the hiring department prior to making final hiring decisions. 

Certification 
The certification rule for the eligible list resulting from this examination will be theRule of 10Scores. 

Eligible List/Score Report: 
A confidential eligible list of applicant names that have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established so applicants can view the ranks final scores and number of eligible candidates. Applicant information including names of applicants on the eligible list shall not be made public unless required by law. However an eligible list shall be made available for public inspection upon request once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g. as a result of appeals) as directed by the Human Resources Director or the Civil Service Commission. 

To find Departments which use this classification please see the citys Position Counts by Job Codes and Departments.  

Terms of Announcement and Appeal Rights: 

Applicants must be guided solely by the provisions of this announcement including requirements time periods and other particulars except when superseded by federal state or local laws rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at  terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is abuse of discretion or no rational basis for establishing the position description the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date. 

Additional Information Regarding Employment with the City and County of San Francisco: 

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Seniority Credit in Promotional Exams 
• Right to Work
• Copies of Application Documents
• Diversity Statement

Where to Apply 

All job applications for the City and County of San Francisco must be submitted through our online portal. Please visit  begin your application process.  

Applicants may be contacted by email about this recruitment. Please consider using a personal email address that you check regularly rather than a work or school account. 

Computers are available for the public (9:00 a.m. to 4:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue 4th Floor and at the City Career Center at City Hall 1 Dr. Carlton B. Goodlett Place Room 110. 

Ensure your application information is accurate as changes may not be possible after submission. Your first and last name must match your legal ID for verification and preferred names can be included in parentheses. Use your personal email address not a shared or work email to avoid unfixable issues. 

Applicants will receive a confirmation email from  that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. 

If you have any questions regarding this recruitment or application process please contact the analystJuan Pablo Gonzalez at or

We may use text messaging to communicate with you on the phone number provided in your application. The first message will ask you to opt in to text messaging. 

POSITION #: 015511

The City and County of San Francisco encourages women minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex race age religion color national origin ancestry physical disability mental disability medical condition (associated with cancer a history of cancer or genetic characteristics) HIV/AIDS status genetic information marital status sexual orientation gender gender identity gender expression military and veteran status or other protected category under the law.

Remote Work :

No

Employment Type :

Full-time