P&C Assistant

Practice Group / Department:

Job Description

Were Norton Rose Fulbright - a global law firm with over 50 offices and 7000 employees worldwide. We provide the worlds preeminent corporations and financial institutions with a full business law service. At Norton Rose Fulbright our strategy and our culture are closely entwined. We know that our expansion will mean little unless it is underpinned by truly global collaboration and we understand that pioneering work only takes place when our people have room to move and think beyond boundaries. As well as the relevant skills and experience were looking for people who are innovative commercial and value the work that they do.

SKILLS AND ATTRIBUTES

• 2 years of Assistant/Generalist experience
• Good understanding of and work experience with Singaporean employment legislation
• Great prioritisation and customer service skills
• Proactive and responsible
• Experience from the legal industry will be a great advantage
• Strong attention to detail
• Excellent technical skills including strong working knowledge of MS Office
• Good academic record
  

KEY RESPONSIBILITIES

Induction

• Assist with new joiners induction programme including preparing induction packs arrange meetings with relevant stakeholders and schedule training
  

Internship Programme

• Manage the internship programme
  

HRIS

• Act as the HRIS point of contact for the London Office
• Maintain records in HRIS
  

Personnel Information Files

• Maintenance of Individual information files
  

Leave Administration

• Maintain leave records and manage all leave-related issues and queries from all levels of employees
  

Immigration Foreign Lawyer Certificates and Practising Certificates Matters

• To maintain accurate records of current employment pass requirements
• To process and follow up all work permits in a timely manner and ensure the firm consistently works within its legal requirements
• To deal with Ministry of Law (LSRA) The Singapore Law Society and The Supreme Court with regards to application of foreign lawyer certificates and Singapore practising certificates for Singapore qualified lawyers
• To ensure all lawyers have valid practising certificates employment pass and foreign lawyer certificates at all times
• Ensure details of foreigner staff are promptly and accurately updated with Ministry of Manpower and Ministry of Law (LSRA)
  

Appraisals

• Assist the P&C Manager in the annual appraisal process
  

Departure Arrangement

• Manage the departure process of all terminations
  

Compensation and Benefits

• Prepare reports letters and other documents to support annual compensation programme
• Compile statistical reports as required for analysis
• Liaise with overseas office to support secondment arrangements
• Manage benefits issues and queries and to assist with medical claims for all staff
  

Training and Development

• Assist and liaise with various departments with regards to internal and external conferences seminars and training programme for staff
  

Reporting

• Compile data information reports and submit survey requests from Ministry of Manpower (usually on a quarterly basis)
  

Government-related Claims

• Submit government claims on child care leave maternity leave and national service leave
  

General Administration

• Assist in review of all P&C policy and procedure to ensure their applicability to the business going forward
• Prepare payroll
• Prepare various P&C reports including monthly turnover figures
• Assist in review and maintenance of HR standard forms letters and documents
• To be involved in ad-hoc P&C projects as and when required
• Liaise with other counterpart offices in London Hong Kong Australia China Japan on ad-hoc issues or enquires
• Other duties which may from time to time be deemed necessary
  

Recruitment

• Work with business support managers and liaise with recruiters vendors and direct applicants for designated roles/departments
• Maintain accurate recruitment tracking system and WDA Job Bank
• Respond to all speculative applications
• Manage the hiring process (this applies to leavers departure process too)
• Assist in probation assessment
• Assist in organising and co-ordinating client secondments both within the Norton Rose Fulbright group and with clients
  

Other Projects

Be an active member of the companys employee driven projects e.g. charity support employee engagement initiatives CSR D&I etc.

Diversity Equity and Inclusion

To attract the best people we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work have a sense of belonging and realize their full career potential.
Our new enabled work model allows our people to have more flexibility in the way they choose to work from both the office and a remote location while continuing to deliver the highest standards of service. We offer a range of family friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our peoples health and overall wellbeing. Find more about Diversity Equity and Inclusionhere.

We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams. We strive to create an inclusive and accessible recruitment process for all candidates. If you require any tailored adjustments or accommodations please let us know here.