Administrative Assistant

milan - Italy

Monthly Salary: Not Disclosed

Posted on: 15 hours ago

Vacancies: 1 Vacancy

Job Summary

Who we are:

Prysmianis a global cabling solutions provider leading the energy transition and digital transformation.

We are a public company listed on the Italian Stock Exchange with almost 150 years of experience over 30000 employees 104 plants and 27 R&D centers in over 50 countries.

Your contribution to Prysmians Success:

You will join the Installation / Site Operations team supporting installation staff through administrative and document management activities.

You will contribute to the simplification standardization and reorganization of administrative processes including the development of simple tools to improve efficiency and data accuracy.

In this role you will be responsible for:

Managing and maintaining personnel medical documentation ensuring completeness compliance and proper archiving
Handling travel expenses management including collection verification and administrative processing
Managing site attendance records and time sheets for installation personnel
Supporting the management of work visas and related documentation for site and installation staff
Coordinating travel management including bookings and related administrative follow-up
Managing administrative aspects related to subcontracted personnel services ensuring proper documentation and coordination with internal stakeholders
Supporting continuous improvement by contributing to the development of simple tools trackers and templates aimed at simplifying and standardizing administrative workflows

Required Qualifications

High School Diploma in Accounting Economics or Foreign Languages
Previous experience (minimum) in administrative or operational support roles
Good knowledge of administrative and document management processes
Proficiency in MS Office tools (Excel Word Outlook)
Good command of English (written and spoken)

What we offer you:

Permanent Contract

Hybrid working model: 8 days per month

Flexible working hours

Ticket Restaurants: 9 Euro per day

Health Insurance

Company support on public transportation

Annual Bonus and Stock option plans

Collaborative environment

Dynamic and Respectful Workplace

Our selection process:

Our hiring process consists of four main steps:

1) application 2) HR interview 3) hiring manager interviews and 4) online assessment.

Click here to get all the tips to be fully prepared:Interview Tips Prysmian

If youre excited about the role and eager to contribute to a collaborative environment with challenging projects which drive impact for a sustainable future we encourage you to apply!

Deep dive into Prysmian and check the below insightful links:

Prysmian Cables Energy & Telecom Solutions Prysmian

People & Careers of the Group Prysmian

What we offer Prysmian

Discover more positions globally:Careers @ Prysmian

Prysmian as an Equal Opportunity Employer aims to attract and recruit individuals with diverse backgrounds skills and abilities. We strongly believe that diversity brings significant value at all levels of the organization increasing the possibility of capturing market opportunities and maximizing value for our customers and stakeholders. With Diversity Equity and Inclusion (DE&I) as part of our Social Ambition 2030 and a strategic pillar of our Company culture Prysmian is committed to the development of an organization that prioritizes talent where people feel respected included and free to fully express their potential just as they are.

All Managers and HRs in Prysmian are responsible for ensuring DE&I policies are respected during the recruiting process as well as recognizing and mitigating unconscious biases that must not influence our selection processes. All persons will be considered for employment without regard to their race ethnicity religion nationality origin citizenship status socio-economic status age sex gender identity or expression sexual orientation marital status disability military service or veteran status pregnancy parental leave medical conditions or any other characteristic protected by applicable federal state or local laws. Prysmian will endeavor to make a reasonable accommodation for any disclosed physical or neurological condition or disability of a qualified applicant unless the accommodation would impose an undue hardship on the operation of our business.

Visit our DE&I Page to learn more about Prysmians commitments.

Your application data will be treated according to our Data Protection Policy. If you believe you require assistance to complete this form or to participate in an interview please let us know.

Required Experience:

Junior IC

Who we are:Prysmianis a global cabling solutions provider leading the energy transition and digital transformation.We are a public company listed on the Italian Stock Exchange with almost 150 years of experience over 30000 employees 104 plants and 27 R&D centers in over 50 countries.Your contributio...