Administrative Assistant, Department of Medical Laboratory Sciences & Biotechnology (MLSB) (Center City Campus) Part time (20 Hrs Weekly)

Job Details

Job Description

Essential Functions

• Interacts with co-workers visitors and other staff consistent with the values of Jefferson.
• Provides administrative support to full-time and part-time faculty such as photocopying and scanning of course-related and program-related materials and College/School files; retrieving course schedules; making room reservations for Program-related events; preparing agendas and documents for meetings; taking and distributing meeting notes; preparing and distributing manuals reports and other Program-related materials; and orienting new full-time and part-time faculty to the procedures of the Program or office.
• Supports faculty with different tasks projects and assignments such as a) responsibilities related to University/College Committees; b) Program accreditation and assessment; c) travel and lodging arrangements for professional travel sponsored by the Program; d) assists guests or Search Candidates with travel and lodging arrangements; and e) handles field trip logistics such as transportation and field trip waivers.
• Orders foods/meals for faculty meetings and Program-supported student events.
• Answers phones; responds to emails; and greets faculty staff and students who physically come to the academic office.
• Maintains electronic and paper office files such as faculty student and program records in hard copy or digital versions as appropriate.
• Handles incoming/outgoing mail; organizes faculty mailboxes may send express mail as needed.
• Supports Program Director/Chair of Department on activities related to the program.
• Processes student forms related to course enrollment advisement graduation etc. with the appropriate administrative office under direction of faculty or administrator.
• Maintains physical and virtual bulletin boards for students under direction of the faculty program director Deans and MAOs.
• Other duties as assigned by the Program Director/Chair of Department.

Competencies (Knowledge Skills and Abilities Required):

• Effective Communications Understanding of effective communication concepts tools and techniques ability to effectively transmit receive and accurately interpret ideas information and needs through the application of appropriate communication behaviors
• Interpersonal Relationships Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner
• Service Excellence Knowledge of customer service concepts and techniques ability to meet or exceed customer needs and expectations and provide excellent service in a direct or indirect manner
• Flexibility and Adaptability Knowledge of successful approaches tools and techniques for dealing with changes and adapting to a changing environment ability to adapt as needed
• Managing Multiple Priorities Ability to manage multiple concurrent objectives projects groups or activities making effective judgments as to prioritizing and time allocation
• Accuracy and Attention to Detail Understanding of the necessity and value of accuracy and attention to detail ability to process information with high levels of accuracy
• Calendaring Knowledge of and ability to use office electronic calendaring software and capabilities
• Problem Solving Knowledge of approaches tools techniques for recognizing anticipating and resolving organizational operational or process problems ability to apply this knowledge appropriately to diverse situations

Minimum Education and Experience Requirements:

Education:

• High School Diploma Required. A Bachelors degree preferred.

AND

Experience:

• 1-3 years experience in an administrative setting. Experience in higher education preferred.

Work Shift

Worker Sub Type

Employee Entity

Primary Location Address

Nationally ranked Jefferson which is principally located in the greater Philadelphia region Lehigh Valley and Northeastern Pennsylvania and southern New Jersey is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65000 people strong dedicated to providing the highest-quality compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrows professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic clinical and applied research. Thomas Jefferson University home of Sidney Kimmel Medical College Jefferson College of Nursing and the Kanbar College of Design Engineering and Commerce dates back to 1824 and today comprises 10 colleges and three schools offering 200 undergraduate and graduate programs to more than 8300 students. Jefferson Health nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age race color religion creed sexual orientation gender gender identity marital status pregnancy national origin ancestry citizenship military status veteran status handicap or disability or any other protected group or status.

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues including medical (including prescription) supplemental insurance dental vision life and AD&D insurance short- and long-term disability flexible spending accounts retirement plans tuition assistance as well as voluntary benefits which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues including those who work less than part-time(including per diemcolleagues adjunct faculty and Jeff Temps) have access to medical (including prescription) insurance.

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