SCHOOL ADMINISTRATOR Independent school Kensington & Chelsea

Location: Independent Secondary School Kensington and Chelsea
Start Date: As soon as possible
Contract: Full-time Permanent
Salary: Paid to scale

School Information

This is an established 1118 independent secondary school based in the heart of Kensington and Chelsea serving a culturally rich and highly diverse community. With a long-standing reputation for academic excellence strong pastoral care and a nurturing ethos the school has consistently achieved Outstanding outcomes across all areas of inspection. Students demonstrate exemplary behaviour ambition and curiosity creating a calm respectful and purpose-driven environment where learning thrives.

The school places great emphasis on staff development collegiate working and operational efficiency. Strong leadership at all levels ensures that every department works coherently with shared expectations and clear systems that support continuous improvement. Staff describe the school as forward-thinking well-resourced and professionally rewarding. The administrative team is professional efficient and central to the smooth running of the school day.

The Role

The school is seeking a professional organised and highly reliable School Administrator to join its central administrative team. This is a vital role within the school ensuring that day-to-day operations run smoothly communication processes remain efficient and staff students and parents receive a consistently high standard of support. The successful candidate will become part of a cohesive team responsible for the administrative clerical and operational duties that keep the school functioning effectively.

You will be based in the main school office acting as a first point of contact for parents visitors and external partners. The position requires a confident communicator who is able to manage competing priorities maintain accuracy in all documentation and work collaboratively with colleagues across teaching safeguarding finance and pastoral teams. As the school continues to expand its digital infrastructure confidence in working with data-management systems online communication tools and office software packages is essential.

Key Responsibilities

Managing day-to-day office operations ensuring smooth running of all administrative functions
Acting as the first point of contact for parents staff students and visitors
Handling incoming enquiries via phone email and in person with professionalism and efficiency
Supporting senior leaders with administrative tasks including correspondence document preparation and diary management
Maintaining and updating student records on the schools Management Information System (MIS)
Producing letters reports newsletters and internal communications to a high professional standard
Coordinating meeting logistics including agendas minutes and follow-up actions
Ensuring safeguarding procedures are followed for all visitors entering the building
Supporting attendance administration including daily registers absence follow-ups and reporting
Assisting with planning of key events such as Open Evenings Parents Evenings and school performances
Supporting exam administration as required including documentation and communication
Providing general clerical support such as filing data entry photocopying and resource preparation
Liaising with teaching staff pastoral teams and external agencies as needed
Maintaining confidentiality and professionalism at all times particularly around sensitive information

Person Specification

Previous experience in a school office or fast-paced administrative environment
Strong organisational skills and ability to multitask under pressure
Excellent written and verbal communication
High level of accuracy and attention to detail
Confident with IT systems including Microsoft Office and MIS platforms
Ability to build positive relationships with stakeholders
Calm professional manner and ability to work with discretion
Commitment to safeguarding and student welfare

Application

To apply please send your CV as soon as possible.