Administrative & Fiscal Support Specialist (0080157)

Title: Administrative & Fiscal Support Specialist

Position Number: 0080157

Hiring Unit: VP for Budget & Finance/Office of Strategic Development & Partnerships

Location: Manoa Campus
Date Posted: February 25 2026
Closing Date: March 11 2026; 11:59 PM HST
Salary: salary schedules and placement information
Additional Salary Information: PBA; minimum $4458/mo.
Funding: General
Full Time/Part Time: Full Time
Temporary/Permanent: Permanent

Duties and Responsibilities

• **Assists with coordination and management of the Universitys real property inventory and including University leases occupancy agreements licenses and other use agreements.
• **Monitors the invoicing collection recordation and deposit of required lease rents and tenant fees; pursues delinquent accounts; and tracks the timely submission of insurance certificates and other documents.
• **Manages the Universitys real property management record keeping system that achieves the timely completion and recording of real property transactions such as acquisitions leases transfers use and disposition transactions.
• Responsible for maintaining and organizing real estate files and records.
• **Assists with the process of real property document recordation (i.e. In the Bureau of Conveyances the Office of the Assistant Registrar of the Land Court etc.) as appropriate.
• Coordinates the process of document review of all real property lease agreements by working with internal departments.
• Assists in developing financial pro-formas surveys scenario analyses and business plans to create sensible credible and financially sound justifications for potential land development opportunities.
• **Assists in coordinating overseeing and contracting market studies demand surveys due diligence reports infrastructure assessments business analyses research into land and building entitlements zoning concerns and State and County environmental and permit processes. Works on securing all permits.
• Provides administrative support in assisting with development of requests for quotations invitations for bids request for proposals and other procurement actions.
• **Coordinates with the Office of the General Counsel and the Office of Procurement to complete procurement cycle in drafting negotiating and executing all procurement documents as well as tracks and provides information related to requests for legal assistance.
• **Prepares stats reports for project progress or other reports as required including marketing surveys demand studies customer demographic reports and project budget analyses.
• Establishes and maintains effective working relationships with University personnel consultants contractors developers community leaders and regulatory and government agencies.
• Assists in public presentation cultivating community support for projects and coordinates stakeholder input and community engagement on projects to secure community support and regulatory approvals.
• Other duties as assigned.

Minimum Qualifications

Desirable Qualifications

To Apply:

Click on the Apply button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume (2) cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met (3) the names and contact information (telephone number and email addresses) of at least three professional references and (4) copies of educational transcripts with CONFIDENTIAL DATA (ie. social security number birth date etc.) REDACTED. If requested transcripts are unobtainable by closing date please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from closing date (03/18/2026) to email copies of your transcripts to Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

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Inquiries:

Jenna Lam

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

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In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: