AIA Billing Specialist II
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
JOB SUMMARY
We are looking for a highly detailed oriented professional to be responsible for the billing in our Invoicing Department for ASSA ABLOY Global Solutions AAGS North Americas. This includes but is not limited to all activities required to accurately invoice new construction and renovation projects along with all reoccurring revenues in compliance with standard billing processes contractual obligations invoicing portal and special customer requests.
Additionally this position will be required to have detailed knowledge of AIA billing practices along with a strong knowledge of construction contracts to ensure compliance with terms and conditions while maximizing opportunities for revenue recognition and limiting Account Receivable issues.
DUTIES AND RESPONSIBILITIES
- Effectively utilize our workflow tools ticketing system to manage workload and track projects
- Prepare and submit invoices accordance to the process for that specific billing method (Pay
- Application Payment Portals AX invoices Manual Billings) contract terms and company policies in a fast-paced environment for multiple clients monthly
- Interface with internal and external parties (i.e. Sales General Contractors Installers Project
- Managers AR) to resolve issues and gather relative information for proper and accurate billing of projects
- Review billing requests to determine appropriate action and/or assign to a team member
- Manage ticketing system to ensure all tickets are being touched monthly and the escalations are being addressed in accordance with the escalation policy
- Handle all first level escalations from internal and external clients and escalate to Supervisor as needed
- Partner with AP and AR teams to research and reconcile billing related issues
- Review billing reports for accuracy and collaborate with team members to resolve discrepancies
- Meet with internal teams (PMO group and AR) on a weekly basis to review and resolve complex billing variances
- Perform quality control audits to ensure all billings are compliant with outlined processes and documented SOPs
- Identify opportunities to streamline processes across all billing functions
- Adhere to strict deadlines with the ability to own all aspects of this position
- Other duties and special projects as assigned
SKILL REQUIREMENTS AND PERFORMANCE CRITERIA
- Experience billing medium to large-scale construction projects in accordance with AIA billing standards and methodologies.
- Experience billing non-AIA projects in accordance with various contract types such as Lump Sum
- Fixed Price Cost-Plus and Time & Material projects as examples.
- Experience working with subcontractor invoices and validating for completeness and accuracy prior to processing for payment
- Work independently on multiple assignments with varying deadlines and priority levels
- Coachable reliable and must display a positive attitude during stressful situations
- Solid organizational and time-management skills including the ability to advance numerous competing priorities
- Ability to work well under pressure while maintaining a positive and customer friendly attitude with the team customers and internal business partners
- Strong interpersonal and communication skills; speaks and writes in a clear concise and
- grammatically correct professional manner
- Ability to adapt and thrive in a complex fast-paced environment that offers continuous learning of software applications and operational improvement
- Detail-oriented and capable of reviewing data to find variances trends and errors
- Provide a high level of customer service
- Flexible to work extra hours as needed to ensure all billing deadlines are met
PREFERRED PROFESSIONAL SKILLS
- 3 years billing experience in the construction industry
- Understanding OCIP and CCIP documentation
- Hospitality experience
- Background in access control & door hardware scheduling
- Ability to interpret contract language to ensure accuracy in billing
PREFERRED SOFTWARE SKILLS
- Microsoft Dynamics AX or other ERP Applications
- Service Now
- Teamwork and TeamDesk
- SmartSheet
- Proficient with MS Excel
EDUCATION
Associate degree or equivalent combination of experience and education
We are the ASSA ABLOY Group
Our people have made us the global leader in access return we open doors for them wherever they go. With nearly 63000 colleagues in more than 70 different countries we help billions of people experience a more open world. Our innovations make all sorts of spaces physical and virtual safer more secure and easier to access.
As an employer we value results not titles or backgrounds. We empower our people to build their career around their aspirations and our ambitions supporting them with regular feedback training and development opportunities. Our colleagues think broadly about where they can make the most impact and we encourage them to grow their role locally regionally or even internationally.
As we welcome new people on board its important to us to have diverse inclusive teams and we value different perspectives and experiences.
Required Experience:
IC
Key Skills
- Medical Collection
- Accounts Receivable
- Athenahealth
- ICD-10
- Medical Coding
- 10 Key Calculator
- Detailing
- ICD-9
- Medical Billing
- Microsoft Excel
- CPT Coding
- Medicare
About Company
Every day, we help billions of people move through a safer, more open world with ease - at home, at work, at leisure, and on the go.
