Accounts Payable Specialist (Contract)

Airbus is committed to providing reasonable accommodations as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or an accommodation to complete your application please contact us at

• Notice: Know Your Rights: Workplace Discrimination is Illegal
• Notice: Pay Transparency Nondiscrimination (English)
• Aviso: Transparencia en el Pago No Discriminacion(Spanish)

Job Description:

Job Summary: :

The Accounts Payable Specialist is responsible for processing reviewing and managing all accounts payable activities to ensure accurate and timely payment of vendor invoices. This role supports the finance team by maintaining financial controls reconciling accounts and ensuring compliance with company policies and applicable regulations

Primary Responsibilities: (List in order of importance the primary responsibilities and deliverables this job is expected to perform and the approximate percentage of time required by these deliverables. This is not meant to be an exhaustive list and should highlight key responsibilities and job outputs.)

Process high-volume vendor invoices accurately and in a timely manner

Perform 2-way and 3-way matching of invoices purchase orders and receiving documents

Enforce No PO No Payment policy and escalate non-compliant invoices as needed

Review invoices for accuracy proper approval and compliance with company policies

Prepare and process weekly and monthly payment runs (ACH wire checks)

Prepare and analyze GR/IR (Goods Receipt / Invoice Receipt) reports investigate variances and coordinate resolution with Procurement and Receiving teams

Produce and analyze weekly AP aging reports identify overdue items and recommend corrective actions

Perform top 10 vendor reconciliations on a regular basis and resolve discrepancies

Reconcile vendor statements and resolve pricing quantity and timing differences

Prepare and review annual 1099 reports ensuring accuracy of vendor classifications and payment totals.

Support ICSA / internal control reporting ensuring AP controls are documented and operating effectively

Record AP transactions and adjustments in the general ledger

Assist with month-end and year-end close including accruals and account reconciliations

Support internal and external audits by providing documentation and explanations

Communicate professionally with vendors and internal stakeholders to resolve issues

Identify process improvement opportunities to increase efficiency and strengthen controls

Qualified Experience and Training:

Education:

Preferred

• Pursuing a Finance / Accounting / Business Admin/ Economics degree

Experience:

Required

• 2 years of accounts payable or general accounting experience

Licensure/Certifications:

Required

• N/A

Preferred

• N/A

Travel Required:

• 0% Domestic and International

Citizenship:

Authorized to work in the US Able to work in US without current or future need for visa sponsorship

Clearance:

• N/A

Qualified Skills:

Knowledge Skills Demonstrated Capabilities:

Preferred

• Strong understanding of AP processes and internal controls

• Experience with accounting/ERP systems (e.g. SAP)

• Proficient in Microsoft Excel

• High attention to detail and strong organizational skills

• Ability to meet deadlines in a fast-paced environment

• Strong communication and problem-solving skills

Communication Skills:

Required:

• English

Technical Systems Proficiency:

Preferred:

• Microsoft 365

• SAP

Complexity of the Role:

Level of Decision Making:

Organizational information:

Direct Reports:

Is this a people manager NO

# of Exempt Reports:

# of Non-exempt Reports:

Job Dimensions:

• Responsible for processing invoices managing vendor payments ensuring accuracy in financial transactions and maintaining compliance

Nature of Contacts:

• Assist the finance team with gathering necessary documentation and reports during year-end audits.

Physical Requirements:

• Onsite or remote: 100 % Onsite

• Vision: able to see and read computer screen and other electronic equipment with screens able to read documents reports and engineering drawings. Daily

• Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms. Daily

• Speaking: able to speak in conversations and meetings deliver information and participate in communications.Daily

• Equipment Operation (personal computer telephone copies fax machine and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts. Daily

• Carrying: able to carry documents tools drawings electronic equipment up to 30lbs/14kgs. N/A

• Lifting: able to lift documents tools drawings electronic equipment up to 30lbs/14kgs. N/A

• Pushing / Pulling: able to push and pull small office furniture and some equipment and tools. N/A

• Sitting: able to sit for long periods of time in meetings working on computer. Daily

• Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.

• Standing: able to stand for discussions in offices or on production floor. Daily

• Travel: able to travel independently and at short notice. N/A

• Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces. N/A

• Personal Protective Equipment required: Required PPE includes but is not limited to Safety Shoes Safety Glasses Hearing Protection Respirators/Masks and/or Protective Gloves as required by site and/or customer site N/A

• Administrative position only PPE required: Steel-toed shoes are required for all shop floor visit appropriate hearing/eye protection may also be required when visiting the shop floor. N/A

This job requires an awareness of any potential compliance risks and a commitment to act with integrity as the foundation for the Companys success reputation and sustainable growth.

Company:

Employment Type:

Experience Level:

Remote Type:

Job Family: