Company Secretary

Summary

Manage and carry out the whole spectrum of company secretarial duties to ensure efficient running of meetings and compliance with local laws regulations and disclosure requirements.

Job Responsibilities:

• Manage departmental operating budgets and costs according to annual allocation to ensure efficient usage of resources where applicable
• Convene and manage Annual General Meetings (AGMs)/key meetings to ensure effective running of meetings
• Advise senior management on relevant disclosures and procedures facillitate information preparation and formally lodge disclosures to comply with local company/securities laws and regulations
• Highlight potential conflicts of interest and situations of non-compliance with company/securities laws and regulations including recommendations to ensure proper issues resolution
• Maintain and update the register of shareholders to ensure upkeep of records in accordance with country laws and regulations
• Maintain and update statutory records including company registers resolutions minutes and returns in compliance to Companies Act 2016
• Communicate to key stakeholders and shareholders (e.g. emails phone calls drafting of circulars to shareholders etc.) to keep them informed of meetings and the next steps
• Partner with internal stakeholders on matters related to company/securities laws and regulations to ensure compliance with such laws
• Liaise with external parties (e.g. registrar of companies local regulators stock exchanges etc.) on disclosure submissions in line with local laws and regulations
• To prepare and organize Board and Members meetings
• To prepare pre and post meetings of the Board of Directors
• To prepare Minutes of Meetings for Board Meeting and key meetings (which include Audit Committee Meetings and Nomination and Remuneration Committee Meetings)
• To prepare and lodge statutory return and documents to SSM
• Responsible for the preparation of resolutions and other corporate secretarial documents
• To prepare Annual Report and Circulars to shareholders of the Company
• To ensure compliance with Companies Act Bursa Listing Requirements and other relevant legislations
• To update the database containing corporate information and documents of entities

Job Requirements:

• ICSA qualification or its equivalent
• Degree in Law/Business Studies is an added advantage
• Minimum eight to ten years experience in a similar role
• Minimum two to three years experience in a managerial capacity
• Experience doing company secretarial work in an organization of similar size is preferred
• Demonstrate sound knowledge in the principles of law governing meetings
• Demonstrate sound knowledge of company/securities laws regulations and procedures disclosure requirements of local regulators etc.
• Demonstrate fluency in English (both written and spoken). Proficiency in any other language is an additional asset
• Demonstrate ability to handle highly sensitive and confidential information with integrity
• Demonstrate proficiencies in office productivity tools (e.g. Excel Word and PowerPoint)