Admin Executive

New Delhi - India

Monthly Salary: Not Disclosed

Posted on: 21 hours ago

Vacancies: 1 Vacancy

Job Summary

Office Management (Pan-India): Oversee the smooth operation of all company offices across India including:

Managing office maintenance repairs and renovations.
Ensuring adequate supplies of office equipment and consumables.
Negotiating and managing contracts with vendors for services like cleaning security and maintenance.
Implementing and maintaining office policies and procedures.
Managing space planning and office layouts.

Vendor Management: Identify evaluate and manage relationships with vendors for various services ensuring cost-effectiveness and quality of service. This includes negotiating contracts monitoring performance and resolving any issues.
Budget Management: Develop and manage the administrative budget for all locations ensuring cost control and efficient resource allocation. Prepare budget reports and forecasts.
Team Management: Lead and supervise a team of administrative staff located across different offices providing guidance training and performance feedback. Foster a positive and productive work environment.
Travel and Logistics: Oversee travel arrangements and logistics for employees across India including booking flights accommodations and transportation. Ensure compliance with company travel policies.
Compliance and Legal: Ensure compliance with all relevant legal and regulatory requirements related to office administration and employee welfare. Maintain accurate records and documentation.
Facilities Management: Oversee the maintenance and upkeep of company facilities ensuring a safe and comfortable working environment for employees.
Employee Onboarding and Offboarding: Support the HR team with administrative aspects of employee onboarding and offboarding processes including setting up workstations and managing access cards.
Process Improvement: Continuously identify opportunities to improve administrative processes and implement solutions to increase efficiency and effectiveness.
Reporting: Prepare regular reports on administrative activities expenses and performance metrics.

Requirements

Bachelors degree in Business Administration Management or a related field.
Minimum of 4 years of experience in administrative management preferably with pan-India responsibilities.
Proven experience in managing office operations vendor relationships and budgets.
Strong leadership and team management skills.
Excellent communication interpersonal and problem-solving skills.
Knowledge of relevant legal and regulatory requirements.
Proficiency in MS Office Suite (Word Excel PowerPoint).
Experience with ERP systems or other administrative software is a plus.
Ability to travel occasionally.

Required Skills:

Bachelors degree in Business Administration Management or a related field. Minimum of 4 years of experience in administrative management preferably with pan-India responsibilities. Proven experience in managing office operations vendor relationships and budgets. Strong leadership and team management skills. Excellent communication interpersonal and problem-solving skills. Knowledge of relevant legal and regulatory requirements. Proficiency in MS Office Suite (Word Excel PowerPoint). Experience with ERP systems or other administrative software is a plus. Ability to travel occasionally.

Office Management (Pan-India): Oversee the smooth operation of all company offices across India including:Managing office maintenance repairs and renovations.Ensuring adequate supplies of office equipment and consumables.Negotiating and managing contracts with vendors for services like cleaning secu...

Office Management (Pan-India): Oversee the smooth operation of all company offices across India including:

Managing office maintenance repairs and renovations.
Ensuring adequate supplies of office equipment and consumables.
Negotiating and managing contracts with vendors for services like cleaning security and maintenance.
Implementing and maintaining office policies and procedures.
Managing space planning and office layouts.

Vendor Management: Identify evaluate and manage relationships with vendors for various services ensuring cost-effectiveness and quality of service. This includes negotiating contracts monitoring performance and resolving any issues.
Budget Management: Develop and manage the administrative budget for all locations ensuring cost control and efficient resource allocation. Prepare budget reports and forecasts.
Team Management: Lead and supervise a team of administrative staff located across different offices providing guidance training and performance feedback. Foster a positive and productive work environment.
Travel and Logistics: Oversee travel arrangements and logistics for employees across India including booking flights accommodations and transportation. Ensure compliance with company travel policies.
Compliance and Legal: Ensure compliance with all relevant legal and regulatory requirements related to office administration and employee welfare. Maintain accurate records and documentation.
Facilities Management: Oversee the maintenance and upkeep of company facilities ensuring a safe and comfortable working environment for employees.
Employee Onboarding and Offboarding: Support the HR team with administrative aspects of employee onboarding and offboarding processes including setting up workstations and managing access cards.
Process Improvement: Continuously identify opportunities to improve administrative processes and implement solutions to increase efficiency and effectiveness.
Reporting: Prepare regular reports on administrative activities expenses and performance metrics.

Requirements

Bachelors degree in Business Administration Management or a related field.
Minimum of 4 years of experience in administrative management preferably with pan-India responsibilities.
Proven experience in managing office operations vendor relationships and budgets.
Strong leadership and team management skills.
Excellent communication interpersonal and problem-solving skills.
Knowledge of relevant legal and regulatory requirements.
Proficiency in MS Office Suite (Word Excel PowerPoint).
Experience with ERP systems or other administrative software is a plus.
Ability to travel occasionally.