Contracts Administrator

POSITION TITLE (Oracle title)

ADMINISTRATOR

WORKING TITLE

Contract Administrator

SCHOOL/DEPARTMENT

Technology Services Division

LOCATION

Crossroads II Cary NC

PAY GRADE

Administrator Band 4

FLSA STATUS

Exempt

ELIGIBILITY FOR EMPLOYMENT CONTRACT

No

WORK WEEK SCHEDULE

Monday-Friday (occasional evenings and weekends) Position is available for a Hybrid Telework workweek

POSITION PURPOSE:

Responsible for supporting a variety of duties related to contract administration including analysis of current contract documents assuring adherence to district standards contract review and creation and process evaluation.

MINIMUM QUALIFICATIONS:

KNOWLEDGE SKILLS AND ABILITIES (KSAs)

• Considerable knowledge of legal requirements involved with contracts;

• Considerable knowledge of the Microsoft Office specifically Word Excel Access and Power Point; Google Apps;

• Knowledge of accounting procedures;

• Keen attention to detail with an ability to spot errors

• Strong analytical and organizational skills

• Ability to work with varying seniority levels including staff managers and external partners

• Strong skills negotiating and mediating;

• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information collaborative efforts and feedback;

• Ability to establish priorities and adjust to varying needs and deadlines;

• Ability to function effectively within a team environment and to work independently without close supervision;

• Ability to establish and maintain effective working relationships with school system staff students and vendors.

EDUCATION TRAINING AND EXPERIENCE

• Associates degree in a relevant field; AND

• Experience reviewing and creating contracts; AND

• Experience as a Contract Administrator Contract Manager or relevant role. OR

An equivalent combination of education training and relevant experience which provide the knowledge skills and abilities necessary to successfully perform the essential duties of the job may be considered.

CERTIFICATION AND LICENSE REQUIREMENTS

• Must hold and maintain a valid motor vehicle operators license according to the State of NC requirements.

PREFERRED QUALIFICATIONS:

• Experience with public contracting laws.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Prepares and manages official documents for TSD including service agreements contracts RFPs leases etc. to ensure compliance with state law and school board policy.

2. Negotiates with vendors to ensure optimum value for WCPSS in contracts and pricing.

3. Reviews and updates existing contracts.

4. Explains terms and conditions to managers and interested parties.

5. Ensures that employees understand and complies with district policies procedures and timelines for processing contracts.

6. Analyzes potential risks involved with specific contract terms.

7. Stays up-to date with legislative changes and coordinates as needed.

8. Maintains organized system of physical and digital records.

9. Maintains fixed assets inventory for TSD and submits annually to accounting.

10. Serves as backup for Senior Administrator of Contract Administration and Quality Services.

11. Performs other related duties as assigned.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS

Must be able to use a variety of office equipment such as computers scanners and copiers. Must be able to communicate effectively. At times requires the ability to lift carry push pull or otherwise move objects up to ten pounds. The work occasionally requires driving automotive equipment. Due to the amount of time spent standing and/or walking physical requirements are consistent with those for sedentary work.

EFFECTIVE DATE: 7/2024

DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties responsibilities and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.