Hotel Receiver F&B Administrator 24.50hr

At Sofitel Philadelphia at Rittenhouse Square elegance meets excellence!
We are seeking a detail-oriented and analytical professional to join our team as Hotel Receiver / F&B Administrator
This hybrid role bridges Accounting & Finance and F&B Operations overseeing all receiving operations managing inventories verifying quality and quantity of deliveries and provide accurate reporting. Your work directly supports our Culinary F&B and Finance teams in delivering the elevated experiences that define Sofitel.

What You Will Be Doing:

RECEIVING:

• Supervise and execute all receiving operations for food beverage and general supplies.
• Safely operate equipment including pallet jacks when necessary to move or organize deliveries.
• Ensure accuracy of deliveries against purchase orders
• Maintain all receiving documentation / invoices and perform daily entries in procurement systems (Birchstreet).
• Coordinate all incoming and outgoing shipments including client packages and group materials collaborating closely with Sales Events Group Contacts and Concierge to ensure seamless handling.
• Oversee the organization cleanliness and upkeep of the receiving and storage areas in compliance with HACCP safety and brand standards.

RECONCILING:

• Work collaboratively with Accounts Payable while maintaining an accurate checkbook to balances purchase orders against invoices.

• Assist all departments to build accurate order guides in Birchstreet procurement system
• Ensure pricing on products and goods is updated and maintained for accurate valuation of inventory and cost of sales.
• Support the month-end close including inventory valuation consumption reporting and invoice verification.

ADMINISTRATIVE:

• Assist with audits and ensure full compliance with Accor Internal Controls and financial procedures including controls for transfers voids discounts and wastage logs
• Assist F&B with monthly inventory counts.
• Assist with mid-month food cost updates and analysis
• Other related duties as assigned

Qualifications :

Your Experience and Skills Include:
Minimum 2 years experience in receiving purchasing accounting or food & beverage cost control; luxury experience preferred.
College diploma or degree in Hospitality Finance Accounting or Supply Chain an asset.

Project Management experience an asset
Strong analytical and numerical skills; proficient in Outlook & Excel

Experience with procurement systems such as BirchStreet or Adaco an asset
Excellent attention to detail accuracy and organizational ability.
Strong communication and collaboration skills with the ability to work cross-functionally
Ability to maintain strict confidentiality with financial and vendor data.
Ability to lift up to 50 lbs and work in varying temperature environments.
Ability to use a pallet jack when needed.

Additional Information :

Your team and working environment: 

• Be part of an influential team to guide the transformation of luxury French hospitality.
• We recognize and celebrate team and individual successes.
• We are a brand influenced by French indulgence offering a genuine experience of art de vivre for both employees and guests.

Remote Work :

No

Employment Type :

Full-time