Administrative Assistant (Operations Support)

Administrative Assistant (Operations Support)

We are seeking a highly organized and detail-oriented Administrative Assistant to support our operations team. This full-time on-site role (MondayFriday 8:00 AM to 4:00 PM) is based in Sandy Utah. The Administrative Assistant is crucial in ensuring smooth day-to-day operations providing administrative support across departments and helping streamline workflows. The ideal candidate is proactive resourceful and capable of handling a variety of tasks with accuracy and professionalism.

Responsibilities

• Provide administrative support to the operations team including scheduling meeting coordination and document preparation.
• Manage and maintain company records databases and filing systems (digital and physical).
• Assist with operational processes such as procurement vendor management and office supply inventory.
• Coordinate logistics for internal and external meetings including travel arrangements and event planning.
• Prepare reports presentations and correspondence as requested.
• Monitor and respond to inquiries (phone email and in person) in a timely and professional manner.
• Support onboarding and offboarding processes for employees.
• Track and manage invoices expense reports and budget-related tasks.
• Assist in improving efficiency by identifying and implementing process improvements.
• Handle ad-hoc projects and administrative tasks to support the broader business as needed.

Qualifications

• Proven experience as an Administrative Assistant Operations Assistant or similar role.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word Excel PowerPoint Outlook) and/or Google Workspace.
• Ability to manage sensitive information with confidentiality.
• Strong problem-solving skills and ability to work independently as well as collaboratively.

Key Attributes

• Proactive: Anticipates needs and takes initiative without constant supervision.
• Detail-Oriented: Ensures accuracy in scheduling reporting and record-keeping.
• Flexible: Comfortable adapting to shifting priorities and fast-paced environments.
• Collaborative: Works well with cross-functional teams to achieve organizational goals.