Executive Secretary FT (Monday Friday)

Gadsden, AL - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Description

Seeking a full-time Executive Secretary to support our Administration working directly with our c-suite department at Gadsden Regional Medical Center.

Day Shift: Monday - Friday during normal business hours. No weekends and no holidays!

We know its not just about finding a job. Its about finding a place where you are respected valued and where your work is purposeful and fulfilling. A place where your talent is recognized professional development is encouraged and career advancement is possible.

What we Offer:

Competitive Pay
Medical Dental Vision and Life Insurance
Generous Paid Time Off (PTO)
Extended Illness Bank (EIB)
Matching 401(k)
Opportunities for Career Advancement
Rewards & Recognition Programs
Exclusive Discounts and Perks

Job Summary

The Executive Secretary provides efficient administrative support to senior leaders and streamlines operations. This position plays a crucial part in ensuring the smooth operation of the Executive team by handling various administrative and organizational responsibilities. The primary purpose of the Executive Secretary is to support department members taking responsibility for all clerical administrative and business detailed duties.

Essential Functions

Provides high-level administrative support to senior executives including calendar management scheduling meetings and arranging travel.
Screens phone calls manage email correspondence and handle inquiries on behalf of the Executive team.
Prepares and organizes materials for meetings presentations and reports.
Serves as a liaison between senior leadership and hospital departments ensuring smooth communication and coordination.
Schedules coordinates and facilitates meetings conferences and events as needed for the Executive team.
Takes and distributes minutes for executive meetings and follow up on action items.
Provides direct administrative support and assistance to members of the administrative team.
Greets all visitors and guests and assists in directing them to correct person/location.
Participates in timekeeping functions as directed.
Coordinates office supplies and equipment ensuring that the Executive team has the necessary tools to perform effectively.
Consistently uses skilled communication which demonstrates congruence between words and actions.
Performs other duties as assigned.
Maintains regular and reliable attendance.
Complies with all policies and standards.

Qualifications

Associate Degree in Business Administration Healthcare Management or a related field preferred
3-5 years of administrative or executive support experience preferably within a healthcare or hospital setting required

Knowledge Skills and Abilities

Excellent communication skills both written and verbal.
Very strong interpersonal skills and the ability to build positive relationships with staff patients and external partners.
Strong organizational time management and multitasking skills with demonstrated ability to manage multiple projects and tasks.
Proficient in office software (Microsoft Office Suite especially Word Excel and PowerPoint) Google Suite and hospital management software is a plus.
Attention to detail and problem-solving skills.
High level of professionalism and discretion especially in handling confidential information.

Required Experience:

Junior IC

DescriptionSeeking a full-time Executive Secretary to support our Administration working directly with our c-suite department at Gadsden Regional Medical Center.Day Shift: Monday - Friday during normal business hours. No weekends and no holidays!We know its not just about finding a job. Its about fi...