Executive Assistant
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Job Location:
Austin, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
4 days ago
Vacancies:
1 Vacancy
Job Summary
About Flexport:
At Flexport we believe global trade can move the human race forward. Thats why its our mission to make global commerce so easy there will be more of it. Were shaping the future of a $10T industry with solutions powered by innovative technology and exceptional people. Today companies of all sizesfrom emerging brands to Fortune 500suse Flexport technology to move more than $19B of merchandise across 112 countries a year.
The recent global supply chain crisis has put Flexport center stage as we continue to play a pivotal role in how goods move around the world. We are proud to have the support of the best investors in the game who believe in our mission solutions and people. Ready to tackle global challenges that impact business society and the environment Come join us.
Support the operational excellence that drives our business forward
The Opportunity
Were looking for an experienced sharp and highly trustworthy Executive Assistant in direct support of our VP Americas. Youll work alongside leaders to maximize their ability to focus on the teams key priorities in supporting Flexports continued growth.
This role is ideal for someone who thrives in a fast-moving ambiguous environment and who brings a calm strategic presence to dynamic executive offices. You will act as a force multiplier managing day-to-day operations enabling strategic alignment and strengthening communication across the business.
Role responsibilities include managing multiple complex calendars planning and organizing events of all sizes coordinating domestic and international travel and leading high-impact strategic projects aligned with Flexports growth and profitability goals. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.
You will:
- Serve as a strategic partner to your assigned executive (VP Americas) by managing schedules priorities and key communications with precision and foresight.
- Coordinate cross-functional interactions with senior leaders external partners board members and other key stakeholders.
- Anticipate needs problem-solve on the fly and help your executive stay ahead of their most critical workstreams.
- Own and drive logistics for high-impact initiatives travel meetings and events (e.g. QBRs off-sites internal communications).
- Handle confidential and non-routine matters with discretion judgment and professionalism.
- Prepare and organize data and reports identifying insights or solutions when needed.
- Support heavy calendar management domestic/international travel expenses POs and other administrative tasks with speed and accuracy.
- Build trusted relationships with internal stakeholders including the broader C-Suite and their EAs.
You should have:
- A BA/BS degree and 3-5 years of experience supporting senior executives in fast-paced high-growth environments (tech or start-up experience preferred).
- Impeccable communication skills concise clear and thoughtful with strong writing ability.
- A track record of handling sensitive matters and navigating complex dynamics with diplomacy and sound judgment.
- Strong emotional intelligence with the ability to anticipate needs resolve issues proactively and foster a culture of trust.
- A bias for action you operate with urgency adapt quickly and keep momentum high even when the path isnt perfectly clear.
- Deep commitment to Flexports values and mission with a genuine interest in business culture and making organizations better from the inside out.
Commitment to Equal Opportunity
At Flexport our ability to fulfill our mission of making global commerce easy and accessible relies on having a diverse dedicated and engaged workforce. All qualified applicants will receive consideration for employment regardless of race color religion sex national origin age physical and mental disability health status marital and family status sexual orientation gender identity and expression military and veteran status and any other characteristic protected by applicable law.
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Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Cut costs, automate workflows, reliably move goods, go carbon-neutral, and improve your supply chain from end to end. It all starts here.
