Office Manager Cornerstone O'Dwyer

Brooklyn, NY - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Office Manager Farragut Cornerstone

Reports to: Cornerstone Site Director

Work Location: 228 York Street Brooklyn NY 11201

Hours: Full time 35 hours per week - Monday to Friday 10-6pm

Salary Range: $35000 - $35000

Position Summary:

Brooklyn Community Services is one of Brooklyns first and largest non-sectarian social services agencies. Serving more than 10000 individuals annually BCS is committed to a broad and diverse range of services including prevention of foster care placement; crisis intervention; early childhood and after school education; and vocational training job placement and clinical services to adults with physical and developmental disabilities and histories of mental illness.

Cornerstone Programs provide academic and recreational opportunities to children teens and adults in NYCHA community centers. The Cornerstone program is offered every weekday from 2:00 p.m. to 10:00 p.m. 10:00 am to 5:00pm on weekends and extended hours during the summer and school holidays. BCS Cornerstone Programs are located in Brownsville Fort Greene and Coney Island.

Responsibilities:

Provide administrative oversight direction training and support to staff volunteers and interns for the effective and professional administration of the department.
Greet and meet parents and providers.
Arrange meetings and workshops using Google Calendar.
Prepare documents correspondence flyers packets of information etc.
Develop organizational procedure and systems for office personnel including filling billing payroll and scheduling.
Enhance programming by completing program paperwork such as attendance visitors log NYCHA log activity and sign in sheets etc.
Build positive relationships with youth and young adults and serve as a role model with respect to demeanor communication and behavior.
Under the direction and approval of the site director establish and maintain systems to monitor and manage employee records and files; conduct new employee orientations; and oversee and document the use of sick vacation and personal leave and lateness.
Oversee the professional use of phones and provide technical assistance to staff when necessary.
Order secure manage and maintain office supplies and equipment.
Prepare for all meetings that are occurring in the center such as agendas room set up and phone calls.
Assist with the recruitment and enrollment of new children.
Assist with the completion of DYCD monthly deliverables and inventory lists.
Assist with inputting attendance and activities into DYCD Database.
Attend trainings professional developments and staff meetings as needed.
Responsibilities to open the center when Site Director or Assistant Director are off-site
Perform other duties as assigned

Qualifications:

High school degree required; Associates Degree in Business Administration or related a plus
One year experience in office setting required
Good communication skills and customer service skills required
Must be familiar with non-profit youth or social service agencies.
Demonstrated skills and competencies in program and human resource administration and ability to manage multiple administrative tasks while meeting deadlines.
Ability to creatively problem-solve information management challenges.
Must be able to multitask be detailed oriented and flexible.
Professional communication skills both oral and written.
Ability to interact professionally and effectively with staff volunteers program members parents community residents visitors and vendors.
Must be computer proficient in Microsoft Word Access Publisher and Excel and must be able to learn DYCD Administrative Database.
Committed to maintaining professional standards in conduct appearance and communication. Experienced in upholding office policies and procedures regarding data privacy inventory management and collaborative team engagement.
Consistent and reliable in meeting deadlines and operational requirements with a strong commitment to team-based problem solving and shared organizational goals.

BCS is an Equal Opportunity Employer. Auxiliary aids and services are available upon request to individuals with disabilities

Required Experience:

Office Manager Farragut CornerstoneReports to: Cornerstone Site DirectorWork Location: 228 York Street Brooklyn NY 11201Hours: Full time 35 hours per week - Monday to Friday 10-6pmSalary Range: $35000 - $35000Position Summary:Brooklyn Community Services is one of Brooklyns first and largest non-sec...

Office Manager Farragut Cornerstone

Reports to: Cornerstone Site Director

Work Location: 228 York Street Brooklyn NY 11201

Hours: Full time 35 hours per week - Monday to Friday 10-6pm

Salary Range: $35000 - $35000

Position Summary:

Responsibilities:

Provide administrative oversight direction training and support to staff volunteers and interns for the effective and professional administration of the department.
Greet and meet parents and providers.
Arrange meetings and workshops using Google Calendar.
Prepare documents correspondence flyers packets of information etc.
Develop organizational procedure and systems for office personnel including filling billing payroll and scheduling.
Enhance programming by completing program paperwork such as attendance visitors log NYCHA log activity and sign in sheets etc.
Build positive relationships with youth and young adults and serve as a role model with respect to demeanor communication and behavior.
Under the direction and approval of the site director establish and maintain systems to monitor and manage employee records and files; conduct new employee orientations; and oversee and document the use of sick vacation and personal leave and lateness.
Oversee the professional use of phones and provide technical assistance to staff when necessary.
Order secure manage and maintain office supplies and equipment.
Prepare for all meetings that are occurring in the center such as agendas room set up and phone calls.
Assist with the recruitment and enrollment of new children.
Assist with the completion of DYCD monthly deliverables and inventory lists.
Assist with inputting attendance and activities into DYCD Database.
Attend trainings professional developments and staff meetings as needed.
Responsibilities to open the center when Site Director or Assistant Director are off-site
Perform other duties as assigned

Qualifications:

High school degree required; Associates Degree in Business Administration or related a plus
One year experience in office setting required
Good communication skills and customer service skills required
Must be familiar with non-profit youth or social service agencies.
Demonstrated skills and competencies in program and human resource administration and ability to manage multiple administrative tasks while meeting deadlines.
Ability to creatively problem-solve information management challenges.
Must be able to multitask be detailed oriented and flexible.
Professional communication skills both oral and written.
Ability to interact professionally and effectively with staff volunteers program members parents community residents visitors and vendors.
Must be computer proficient in Microsoft Word Access Publisher and Excel and must be able to learn DYCD Administrative Database.
Committed to maintaining professional standards in conduct appearance and communication. Experienced in upholding office policies and procedures regarding data privacy inventory management and collaborative team engagement.
Consistent and reliable in meeting deadlines and operational requirements with a strong commitment to team-based problem solving and shared organizational goals.

BCS is an Equal Opportunity Employer. Auxiliary aids and services are available upon request to individuals with disabilities

Required Experience:

Key Skills

Office Manager Experience
Microsoft Office
Management Experience
QuickBooks
Accounting
Office Experience
Dental Office Experience
Payroll
Administrative Experience
Eaglesoft
Human Resources
Bookkeeping

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About Company

Inc

BCS works in neighborhoods impacted by systemic poverty. We believe all Brooklynites should have the resources, education, opportunities, and safety they need to thrive. 1100 With over 50 award-winning programs and 28 locations across Brooklyn, BCS serves over 20,000 individuals in ne ... View more

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