Residential Real Estate Coordinator

**About us
**Lodu is a Luxembourg-based investment company specialised in the management and development of residential and commercial properties. We work across multiple investment initiatives and operational projects focusing on execution structure and long-term value. We are a small team and take serious ownership of what we do working closely with leadership and external partners with a strong emphasis on accountability and follow-through.

Tasks

Job Overview
We are looking for a highly organised customer-focused and adaptable
Real Estate Assistant: Residential Properties to oversee the day-to-day operations of our diverse property this role you will be instrumental in ensuring the smooth and efficient management of our residential properties delivering exceptional service to both tenants and stakeholders.

Rent Collection and Meter Reading (Utilities):
Supervise rent collection processes ensuring adherence to established procedures
Review meter reading activities for utility consumption and ensure accurate billing to tenants.
Provide guidance on managing utility accounts and timely payments to suppliers

Loans:
Provide guidance and support in researching and evaluating loan options to secure financing for property acquisitions and development projects.
Review loan applications and documentation ensuring completeness and accuracy.
Monitor the loan process including negotiations approvals and disbursements providing guidance as needed.
Ensure compliance with loan agreements and repayment terms.
Tenant Relations and Occupancy Management:
Supervise tenant relations processes providing guidance and support to the team.
Review and provide input on thorough tenant screenings including background checks credit checks and reference verification.
Ensure proper rent collection procedures are followed and manage delinquencies providing guidance to the accounting team as necessary.
Supervise marketing and advertising efforts for available properties providing guidance on creating compelling property listings and conducting property tours for residential properties
Review tenant screening processes including background checks credit checks and reference verification to ensure the selection of qualified tenants.
Provide guidance and support for move-in and move-out processes including inspections lease agreements and security deposit handling.
Analyze property occupancy rates and provide strategies to minimize vacancies and maximize rental income for residential properties.
Connections (Water Electricity Gas Broadband) with Utility and Suppliers:
Provide oversight for establishing and maintaining connections with utility providers for water electricity gas and broadband services.
Review the coordination of the setup and disconnection of utility services for properties.
Review the management of relationships with suppliers to ensure timely and reliable services.

Lease Management
Supervise lease management processes providing guidance and support to the team
Oversee lease administration including lease negotiations lease renewals and lease terminations for residential properties

Staging Properties (Decoration):
Supervise the staging of properties for rent or sale
Review the selection and arrangement of furniture decor and accessories to enhance the appeal of the properties
Provide guidance on working with contractors and vendors to execute staging plans

Insurance: Cars Claim Management:
Provide guidance on arranging insurance coverage for company vehicles
Oversee the handling of insurance claims and coordination with insurance providers
Ensure proper maintenance of records and documentation related to insurance policies and claims

Quotations: Appliances Services Cars Materials:
Review the process of obtaining quotations for various requirements including appliances services cars and materials
Provide guidance on evaluating quotations negotiating pricing and making informed purchasing decisions
Review the maintenance of records of quotations and purchase orders

Property Maintenance and Repairs:
Supervise property maintenance and repair activities ensuring effective coordination with vendors and contractors
Conduct periodic reviews of property inspections to identify maintenance needs and provide guidance on addressing them promptly for residential properties
Monitor and provide guidance on emergency maintenance requests ensuring timely resolution and minimal disruption to tenants
Oversee the implementation of preventive maintenance programs to protect property investments

Cleaning:
Oversee the cleaning of properties ensuring cleanliness and hygiene standards are met
Review the coordination of cleaning schedules and inspections
Provide guidance on managing relationships with cleaning contractors and suppliers

CCTV Cameras:
Supervise the installation and maintenance of CCTV camera systems for properties
Monitor camera footage and ensure the security and safety of the properties
Review the coordination of repairs and upgrades as needed

Planning Applications and Development:
Provide guidance and oversight in managing planning applications for property development and renovations
Liaise with local authorities and consultants to ensure compliance with planning regulations
Supervise and oversee development projects including budgeting scheduling and contractor management

Compliance and Regulations:
Stay updated on local property management laws regulations and industry best practices and communicate relevant information to the team
Provide guidance on ensuring compliance with all applicable regulations including health and safety requirements
Review and approve proper documentation including lease agreements tenant records and property inspection reports

Financial Management and Reporting Payments:
Provide oversight for property budgets track income and expenses and monitor financial performance for residential properties
Review financial analysis reports including rent reviews lease renewals and expense management providing insights and recommendations to optimize property profitability
Ensure accurate and timely record-keeping and financial documentation providing guidance to the team

Accountancy:
Provide oversight and guidance to the accounting team to ensure accurate financial record-keeping and reporting.
Review the provision of necessary documentation and information for financial audits
Review the preparation of financial statements and reports

Requirements

Skills and Qualifications
Bachelors degree in business administration real estate or a related field is preferred
Proven experience in managing diverse residential properties including experience in loans rent collection connections with utilities and suppliers insurance management quotations accountancy grants staging properties cleaning CCTV cameras and planning applications
Strong understanding of property management principles practices and regulations particularly in Ireland
Excellent project management and organizational skills
Ability to effectively handle multiple responsibilities and prioritize tasks
Familiarity with property management software and tools
Knowledge of local real estate market trends rental laws and planning regulations.
Solid financial acumen and proficiency in financial analysis
Strong problem-solving decision-making and negotiation abilities
Exceptional communication skills both verbal and written
Strong customer service orientation and ability to build and maintain positive relationships
Ability to work majority European business hours (GMT 00:00)
Fluent in English

Benefits

Benefits
Competitive salary
Fully remote role with flexible working schedule
Opportunity to grow within a fast-paced and expanding real estate business
International and supportive team environment