Brandeis University invites applications for a TRIO Programs Department Coordinatora vital role supporting two transformative federally funded programs that empower first-generation and income-eligible students to pursue and succeed in higher education.

As a key member of the Academic Services team the Department Coordinator provides both administrative and programmatic support for the TRIO Student Support Services Program (SSSP) and TRIO Upward Bound (UB). This is an opportunity to make a meaningful impact on student success while working in a collaborative student-centered environment.

About the TRIO Programs

TRIO Student Support Services (SSSP) serves approximately 150 Brandeis undergraduates who are the first in their families to earn a bachelors degree and/or who have overcome financial or other barriers to college. The program provides advising community-building and academic success initiatives that promote persistence and graduation.

TRIO Upward Bound (UB) serves 60 students from Waltham High School who aspire to become first-generation college graduates. Through mentoring instruction and year-round enrichment programming the UB team helps students navigate their path to higher education and beyond.

This position is fully grant-funded through the U.S. Department of Education (DOE) and is contingent upon continued DOE funding. The current appointment runs through August 31 2026 with the possibility of renewal based on funding and institutional needs. However the grant funding is reviewed by the DOE on an annual basis.

Key Responsibilities

• Student & Office Support (510%)
  Foster a welcoming inclusive environment for students staff and faculty. Oversee use of program spaces and materials manage day-to-day operations and coordinate logistics such as scheduling travel and events.

• Data Compliance and Reporting (35%)
  Maintain student records databases and documentation in compliance with federal guidelines. Prepare and submit required reports including the Annual Performance Reports (APRs) to the U.S. Department of Education.

• Budget & Fiscal Management (35%)
  Track and reconcile program budgets and expenditures for both TRIO SSSP and Upward Bound. Process payroll for student employees tutors and mentors and ensure timely submission of expenses and reimbursements.

• Communications & Outreach (10%)
  Draft correspondence and manage communications with students families and partners. Create and share marketing materials newsletters and social media content to promote TRIO initiatives and success stories. Maintain program websites and listservs.

• Event Coordination & Program Support (5%)
  Assist with planning and execution of student workshops academic support sessions and community events. Support staff in coordinating on-campus and community-based activities that align with TRIO program goals.

• Other Duties (5%)
  Contribute to special projects and initiatives that strengthen program operations and promote a sense of belonging and achievement among students.

Qualifications

• Education: High school diploma required; bachelors degree strongly preferred.

• Experience: 13 years of relevant experience (minimum of 2 preferred) ideally in a university grants-based or student support setting.

• Preferred Background: Familiarity or prior participation in TRIO or GEAR UP programs.

• Skills & Competencies:

  • Strong organizational time management and data entry skills.

  • Excellent written verbal and interpersonal communication abilities.

  • Experience monitoring budgets and reconciling expenditures.

  • Proficiency with technology platforms such as Microsoft Office Google Suite Excel FilemakerPro Blumen Student Access Moodle Constant Contact and Workday.

  • Demonstrated sensitivity to the needs of first-generation and income-eligible students.

  • Bilingual or multilingual skills (especially Spanish) are highly valued.

Work Requirements

• Must work in-person on the Brandeis campus and at Waltham High School.

• Ability to pass background checks and CORI requirements.

• Valid drivers license and ability to drive a 12-passenger van (University-insurable).

• Role involves extended computer use in-person and virtual meetings and occasional event setup requiring light physical activity.

Compensation & Benefits

• The maximum hiring budget for the position is $26 per hour.

• Comprehensive benefits package including:

  • Medical dental and life insurance.

  • Generous paid time off (including 12 holidays).

  • Tuition benefits for employees and dependents.

  • 403(b) retirement plan with employer match.

• Opportunities for professional growth and learning within a vibrant mission-driven campus community.

Application & Work Authorization

Applicants must submit both a résumé and cover letter (upload as one file if necessary). Applications without both documents will not be considered.

Please note: This position is fully grant-funded and open only to individuals who are legally authorized to work in the United States. Brandeis University is unable to sponsor or take over sponsorship of employment visas for this position.

Join us in advancing educational access and opportunity.
At Brandeis University your work will help empower first-generation students to achieve their academic dreams and build brighter futures.

Pay Range Disclosure

The Universitys pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position the candidates work experience and education/training internal peer equity and applicable legal requirements.

Equal Opportunity Statement

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race color ancestry religious creed gender identity and expression national or ethnic origin sex sexual orientation pregnancy age genetic information disability caste military or veteran status or any other category protected by law (also known as membership in a protected class).