Executive Assistant for Head of Client Services

Core Responsibilities

• Support SLT priorities & workflow management
• Direct support for the Office of the Head of Client Services
• Maintain priorities for Head of Client Services
• Foster Collaborative Relationship with Client Services Department

What will you be doing in your role

• Understand SLT priorities and tasks needed to meet them.
• Work w/all Executive Assistants to provide consistent comprehensive support for all of SLT.
• Orchestrate complex calendars meetings travel and communication flows to ensure SLT are always prepared informed and operating efficiently.
• Provide needed support of large events and projects.
• Represent the Office of the SLT with professionalism at all times especially when greeting guests.
• Uphold strict confidentiality.
• Ensure that notes are accurate and commitments and decisions are executed track action items.
• Develop processes to stay on top of your responsibilities.
• Submit needed transaction reports and address all admin responsibilities in a timely and accurate fashion.
• Maintain all files ensuring all are organized and up to date.
• Complete tasks with a high degree of attention to detail.
• Maintain a strong working knowledge of all CCFW programs and services.
• Proactively set up meetings to address participants needs and anticipated challenges.
• Provide high-level administrative scheduling communication and workflow support to ensure the Office of the HCS operates. efficiently stays focused on priorities and is fully prepared for meetings decisions and deliverables.
• Stay two steps ahead of scheduling needs and conflicts.
• Stay in sync with executives on their priorities and where they need to focus their time become the gatekeeper of the Head of Client Services office.
• Manage communication flow w/Client Services directors and managers organize necessary check ins & meetings.
• Ensure inquiries and requests from internal and external stakeholders are routed appropriately and addressed in a timely manner.
• Maintain clear communication and leadership support for administrative help at program level.
• Provide administrative support for all EOS meetings.

Are you the next Executive Assistant for Head of Client Services

• High school diploma required with 3 years of experience supporting senior leadership or executive-level leaders in a fast-paced professional environment.
• Associates or Bachelors degree in Business Administration or a related field preferred.
• Advanced proficiency in Microsoft Office Suite including Outlook Word Excel PowerPoint and SharePoint; comfort with digital collaboration and reporting platforms.
• Exceptional written and verbal communication skills in English with the ability to draft professional correspondence summaries and presentation materials.
• Strong organizational skills attention to detail and the ability to manage multiple competing priorities with initiative and minimal supervision.

Heres the Good Stuff...

• Full-Time hourly position. Pay is determined by relevant experience work history education and internal equities.
• Medical/ Dental/ Vision/ Short Term Disability/ Accident Insurance/ Hospital Indemnity Insurance/ Critical Illness/ ID Shield
• Health Savings Account- CCFW contributes $110 per month.
• 100% Company paid Long Term Disability
• 100% Company paid Basic Life and AD&D Insurance
• 16 paid Holidays (including being closed Christmas Eve through New Years Day)
• Tiered PTO Accrual by tenure:
  • Vacation Time- 100 hours in your first year.
  • Sick Time- 48 hours in your first year.
• 403(b) with employer match from day one- up to 6%
• 3 weeks paid parental/critical illness leave
• Employee Assistance Program

• CCFW Participates in the Public Service Loan Forgiveness program (PSLF)

• Mentorship Program
• Wellness Program
• Financial Coaching

Im steps.
We want to know more about you! Send us your resume and cover letter through the Join our Team tab on our website: . Select the job posting and click the Apply now button at the top right of the posting. Be sure to complete all fields so we know who to contact!

Due to the volume of responses only qualified parties will be contacted. No phone calls please. Catholic Charities Fort Worth is an equal-opportunity employer.

Required Experience:

Director