Admin Support DE&C
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Job Summary
Description
Your role
Provide administrative support to the EMEA DE&C senior leadership team - UK based Functional Leads and provide admin support to the rest of the DE&C team as appropriate.
What youll do
- Provide calendar travel and expense management support to DE&C Functional Leads:
- Arrange complex travel itineraries across multiple time zones including booking of travel accommodation visas and other facilities as required.
- Ensure communications are managed efficiently with professionalism and discretion where necessary.
- Prioritise and manage multiple projects simultaneously and follow through on issues in a timely manner.
- Monitor and respond to internal and external inquiries and requests. Handle extremely confidential information and exercise superior judgment tact diplomacy and discretion on all matters.
- Compiling and managing data for high level reports/ presentations. Assist with collating information and coordinating reports and presentations for key stakeholders.
- Arranging meetings conference calls Teams presentations as necessary.
- Organising meetings and events for the senior team organising agendas putting together PowerPoint presentations and taking minutes. When required plan and arrange off-site meetings and events including arranging travel and accommodation organising meeting space catering and entertainment.
- Work closely with other EAs/PAs both internally and externally and provide support for their stakeholders as and when required.
- Raise purchase orders and process invoices regularly liaising with the Accounts Department and assisting with dealing with invoice queries.
- Assist with posting updates on the DE&C EMEA Engage platform
- Managing permissions in SharePoint and across the wider Microsoft Eco System
- Assist with the onboarding process for new UK based starters (IT software hardware internal company processes introduction meetings expenses travel etc)
- Keep distribution lists up to date
- Use MS Planner/ to assist with amending and adding tasks for team members assist with the team initiatives when necessary
- Be admin on our software platforms for permissions and new users.
What youll need
- Excellent communication skills
- Knowledge of Microsoft packages
- Diary management
- Self-organised accurate and solution-oriented
- Works independently shows initiative and proactivity
- Excellent and effective communications skills both orally and written (respectful communication)
- Team player with high interpersonal skills
- Customer Focus
- Ability to prioritise
- Proven experience working as an office manager or in an assistant position
- Fluent in English both written and orally
- Very good knowledge of MS Office programs
Key Skills
- Data Entry
- Adobe Acrobat
- AS400
- EDI
- Microsoft Outlook
- Cloud Architecture
- Microsoft Excel
- Quick Books
- Administrative Experience
- Order Fulfillment
- Project Implementation
- Sales Support
About Company
With Digital Realty, you can leverage our full interconnection capabilities across our global ecosystem including data centers, connectivity and cloud services.
