Admin Support DE&C
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Department:
Job Summary
Description
Your role
Provide administrative support to the EMEA DE&C senior leadership team - UK based Functional Leads and provide admin support to the rest of the DE&C team as appropriate.
What youll do
- Provide calendar travel and expense management support to DE&C Functional Leads:
- Arrange complex travel itineraries across multiple time zones including booking of travel accommodation visas and other facilities as required.
- Ensure communications are managed efficiently with professionalism and discretion where necessary.
- Prioritise and manage multiple projects simultaneously and follow through on issues in a timely manner.
- Monitor and respond to internal and external inquiries and requests. Handle extremely confidential information and exercise superior judgment tact diplomacy and discretion on all matters.
- Compiling and managing data for high level reports/ presentations. Assist with collating information and coordinating reports and presentations for key stakeholders.
- Arranging meetings conference calls Teams presentations as necessary.
- Organising meetings and events for the senior team organising agendas putting together PowerPoint presentations and taking minutes. When required plan and arrange off-site meetings and events including arranging travel and accommodation organising meeting space catering and entertainment.
- Work closely with other EAs/PAs both internally and externally and provide support for their stakeholders as and when required.
- Raise purchase orders and process invoices regularly liaising with the Accounts Department and assisting with dealing with invoice queries.
- Assist with posting updates on the DE&C EMEA Engage platform
- Managing permissions in SharePoint and across the wider Microsoft Eco System
- Assist with the onboarding process for new UK based starters (IT software hardware internal company processes introduction meetings expenses travel etc)
- Keep distribution lists up to date
- Use MS Planner/ to assist with amending and adding tasks for team members assist with the team initiatives when necessary
- Be admin on our software platforms for permissions and new users.
What youll need
- Excellent communication skills
- Knowledge of Microsoft packages
- Diary management
- Self-organised accurate and solution-oriented
- Works independently shows initiative and proactivity
- Excellent and effective communications skills both orally and written (respectful communication)
- Team player with high interpersonal skills
- Customer Focus
- Ability to prioritise
- Proven experience working as an office manager or in an assistant position
- Fluent in English both written and orally
- Very good knowledge of MS Office programs
Key Skills
About Company
With Digital Realty, you can leverage our full interconnection capabilities across our global ecosystem including data centers, connectivity and cloud services.
