Billing Specialist

Ports America Career Opportunity

Job Location:

Seabrook, NH - USA

Monthly Salary: Not Disclosed

Posted on: 3 days ago

Vacancies: 1 Vacancy

Department:

Accounting

Job Summary

In the maritime industry where colossal ships dock and millions of tons of cargo are moved with precision it takes teams of dedicated individuals to keep global trade in motion. Working in this dynamic sector means that you play a part in ensuring the pulse of commerce never skips a beat all while driving the future of supply chain logistics and marine terminal operations.

Dive into a career where your talents make an impact and help us steer the future of this vital sector. Every job function in our organization whether its on the docks or behind the scenes in administrative roles finance payroll or IT has a significant impact on the national economy and critical supply chain operations. Where the pulse of global trade meets the precision of maritime excellence at Ports America we dont just move cargo; we drive the nations economic engine!

Essential Duties:

Prepares customer invoices based on data submitted either electronically or manually from specified M&R business units.
Enters invoice data into the appropriate invoice database(s) timely and accurately and completes other statistical reports including weekly production reports.
Verifies/reconciles all billing documents works closely with M&R operations staff and the billing supervisor to ensure accuracy and that all documents are complete.
Prepares accurate detailed invoices according to specifications within billing system(s) and distributes to customers according to schedule.
Ensures all billing is captured accurately prior to the month-end closing process.
Maintains complete comprehensive and current billing files.
Scans duplicates and files invoice backup information.
Upon request prepares invoice adjustments based on guidance from supervisor or senior billing specialists; subject to management approval
Produces reports from the accounting systems according to schedule and upon request.
If needed reconciles payroll data as it relates to billing ensuring accuracy and that all information is complete and accurate for billing.
Processes union employee payroll including reviewing time/labor data for completeness and accuracy entering/validating payroll information in the applicable system(s) resolving discrepancies with Operations/HR as needed and supporting payroll deadlines and audits.
Assists in the calculation of accruals for all unbilled revenue during month-end closing process for billing supervisor review
Completes all other tasks and projects as assigned.

Working Conditions:

Office
Travel minimal

Minimum Requirements :

High school diploma with undergraduate college credit or equivalent work experience

Preferred Qualifications:

2 years of experience billing related experience
Demonstrated fluency in English
Ability to consistently communicate effectively and professionally through email verbally and via phone to a variety of operation managers support personnel as well as other internal and external customers.
Intermediate to advanced Excel skills (demonstrated competencies in linking spreadsheets V lookup pivot tables complex formulas).
Experience working with large ERP and/or proprietary billing systems preferred.
Detail oriented with strong analytical and organizational skills.
Able to provide a high level of customer service to internal and external customers.
Can function effectively in a team environment.

NOTE:âThis job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.

Ports America is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex (including pregnancy); sexual orientation; gender identity and/or expression; age; disability; genetic information citizenship status; military service obligations or any other category protected by applicable federal state or local law.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.â

If you require additional information about our comprehensive data privacy policy we invite you to contact us via email at .

Our dedicated team at Ports America will be pleased to address any specific inquiries or concerns you may have regarding the handling protection and security of your data. We are committed to ensuring the utmost privacy and confidentiality of your personal information and will gladly provide you with the necessary details to help you better understand our practices and protocols.

Required Experience: