Human Resources Associate (Recruitment)

Salary Range: Php 20000 - 24000

Responsibilities:

• Recruitment and Onboarding
  • Collaborate with departmental managers to understand staffing needs and requirements for open positions.
  • Manage the end-to-end recruitment process including job postings resume screening scheduling interviews conducting interviews and extending job offers.
  • Maintain and update the Applicant Tracking System (ATS) to ensure accurate and timely candidate information.
  • Conduct thorough reference checks for potential candidates to assess qualifications work ethic and cultural fit.
  • Assist in facilitating new hire orientation sessions to ensure a smooth onboarding process.
  • Partner with hiring managers to develop effective onboarding plans that integrate new hires into the organization.
    
• Training and Development
  • Collaborate with department heads to identify training needs and develop training programs that align with organizational goals.
  • Coordinate and facilitate training sessions workshops and other learning opportunities for employees.
  • Monitor and evaluate training program effectiveness through feedback surveys and performance metrics.
  • Assist in implementing career development initiatives including mentoring programs and career path planning.
  • Support managers and employees in accessing and utilizing available learning resources and development opportunities.
    
• Compensation and Benefits
  • Manage employee benefits programs including enrollment changes and communication with insurance providers.
  • Administer leave management process and maintain accurate records of employee absences.
  • Oversee compensation processes including salary benchmarking pay structure maintenance and incentive programs.
  • Collaborate with the finance team to ensure accurate and timely payroll processing including deductions withholdings and tax compliance.
  • Address employee inquiries regarding payroll and benefits providing guidance and support as needed.
    
• HR Compliance and Employee Relations
  • Handle employee inquiries regarding HR policies procedures and programs providing guidance and support as needed.
  • Ensure compliance with relevant laws and regulations in the implementation of HR policies and programs.
  • Regularly update and maintain the employee handbook to ensure compliance with current employment laws regulations and organizational policies.
  • Communicate updates and changes to employees and ensure understanding and adherence to handbook policies.
  • Conduct compliance audits and investigations ensuring adherence to HR policies and legal requirements.
  • Facilitate disciplinary actions as necessary ensuring adherence to company policies and procedural fairness.
  • Monitor and report on HR compliance metrics such as policy adherence and incident resolution timelines.
    
• Performance and Talent Management
  • Assist in the development and implementation of performance management processes including goal setting performance reviews and feedback mechanisms.
  • Track and monitor employee performance against established goals providing guidance and support to managers as needed.
  • Coordinate talent development initiatives including training programs mentoring opportunities and succession planning activities.
  • Conduct exit interviews and analyze turnover data to identify trends and opportunities for improvement.
  • Generate reports and analytics on HR metrics such as attrition rates absenteeism and employee satisfaction to inform decision-making and strategic planning.
    
• Pitches and Presentations:
  • Participate in pitch presentations and brainstorming sessions providing support and insights in human resources
  • Assist in preparing presentation materials and communicating ideas effectively to internal teams and clients.
    
• Industry Knowledge
  • Be knowledgeable on market developments and opportunities around the advertising digital creative technology marketing and consulting industries
  • Stay updated on industry trends and best practices related to creative operations and project management
  • Participate in training programs and workshops to enhance skills and knowledge in operational processes and tools
  • Collaborate with team members to share insights and best practices for continuous improvement

Key Performance Indicators (KPIs):

• Engagement of employees monitored through attendance and trends in absenteeism.
• Overall effectiveness of the workforce measured with individual and team productivity against established benchmarks and goals.
• Employee satisfaction with HR programs policies and overall work environment with regular surveys or assessments.
• Total cost incurred in the recruitment process per new hire including advertising agency fees and internal HR resources.
• Effectiveness of different sourcing channels and strategies in converting candidates to successful hires.
• Average time it takes to fill vacant positions from the initiation of the recruitment process to the acceptance of an offer.
• Quality of your employees evaluated through their skills competencies and performance against defined criteria and expectations.
• Employee retention rate calculated by the percentage of employees who leave the organization within a specific period and analyzing turnover trends and causes.
• Assess the accuracy and completeness of HR data in the HRIS system through regular audits and validation checks.
• Percentage of employees participating in training and development programs offered by HR
• Proficiency and growth in utilizing HRIS software analytics tools and other technologies that enhance HR processes and decision-making.