Executive Assistant

King of Prussia, PA - USA

Monthly Salary: Not Disclosed

Posted on: 15 hours ago

Vacancies: 1 Vacancy

Job Summary

Executive Assistant

Location: King of Prussia PA (Onsite 5 days/week)
Reports To: Vice President of Engineering

About the Role

ExecuPOWER is seeking a highly skilled and trusted Executive Assistant to provide high-level administrative operational and strategic support to our Vice President of Engineering. This role is critical to enabling executive effectiveness by managing priorities coordinating complex schedules supporting departmental operations and creating structure within a fast-paced engineering environment.

This position is ideal for a professional who thrives in dynamic settings operates with discretion anticipates needs and brings precision organization and calm execution to executive support.

What Youll Do

Executive Support

Manage and maintain the VPs calendar including scheduling conflict resolution and priority management
Track action items deliverables and follow-ups to ensure accountability and execution
Prepare agendas presentations reports and executive briefing materials
Serve as a trusted partner handling sensitive and confidential information with professionalism

Meetings & Communication

Coordinate internal and external meetings including logistics materials and follow-ups
Act as a liaison between the VP engineering leadership project teams and external stakeholders
Draft edit and manage correspondence summaries and internal communications

Operational & Administrative Support

Support engineering department operations including document management and workflow coordination
Assist with tracking budgets contracts approvals and departmental documentation
Run reports from internal systems and compile leadership-ready data and summaries

Travel & Expense Management

Coordinate domestic and international travel arrangements
Track reconcile and submit expense reports and corporate card statements accurately and on time

Special Projects

Support special initiatives cross-functional projects and process improvements
Conduct preliminary research and compile findings insights and recommendations for leadership

What Were Looking For

Experience & Education

5 years of experience supporting senior leadership (VP-level preferred)
High school diploma or GED required; Associates or Bachelors degree preferred
Experience supporting engineering technical or operational leaders is a strong plus

Skills & Competencies

Advanced proficiency in Microsoft Office (Outlook Word Excel PowerPoint)
Exceptional organizational and time management skills
Strong written and verbal communication
Proven ability to work independently and exercise sound judgment
High level of discretion confidentiality and professionalism
Comfortable operating in fast-paced deadline-driven environments
Strong interpersonal and relationship management skills

Attributes for Success

Proactive and detail-oriented
Calm and composed under pressure
Action-driven and solution-focused
Adaptable flexible and resourceful
Strong ownership mentality and accountability mindset

About ExecuPOWER

ExecuPOWER is a full-service certified women-owned engineering consulting firm specializing in Transmission Substation Distribution Engineering Project & Construction Management QA/QC Inspection and Renewable Energy Solutions. We power the future through partnerships principles and passiondelivering innovative cost-effective solutions while maintaining the highest standards of safety and quality.

ExecuPOWER Benefits

We invest in our people and support long-term career growth and wellbeing:

Time Off

Paid Holidays
PTO
Summer Hours
Parental Leave

Career Development

Tuition assistance
Certifications and continuing education
Internal growth opportunities in a high-growth organization

Work Environment

Stable onsite corporate environment
Professional executive exposure
Leadership visibility and growth potential

Financial & Retirement

401(k) with company match

Healthcare Coverage

Medical Dental Vision
Health Savings Account (HSA) with company contributions
Daycare Flexible Spending Account
Short-term and long-term disability
Supplemental life insurance
Pet insurance

Join ExecuPOWER

If youre an experienced executive support professional who thrives in structured execution strategic partnership and operational excellence this is an opportunity to work directly with senior leadership and play a key role in the success of a rapidly growing engineering organization.

Apply today and become a trusted partner in powering ExecuPOWERs future.

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Required Experience:

Executive AssistantLocation: King of Prussia PA (Onsite 5 days/week)Reports To: Vice President of EngineeringAbout the RoleExecuPOWER is seeking a highly skilled and trusted Executive Assistant to provide high-level administrative operational and strategic support to our Vice President of Engineeri...