Technical Services Data Governance Chief Administrative Officer (28549) [Internal]

A position has been declared open in the Weber School District in Technical Services (in conjunction with the Safety Department) for a Data Governance Chief Administrative Officer. This position is for 8.00 hours per dayfor a total of 250 daysper year. Compensation commensurates with the Lane 6 of the Technical ServicesSalary Schedule along with benefits.This position will be split between the Technical Services and Safety Departments; as such some travel throughout the District to different work locations may be necessary.

Applicants must apply at . Files will be reviewed before interviews are scheduled.

**ONLY CURRENT EMPLOYEES OF WEBER SCHOOL DISTRICT NEED APPLY**

THIS POSITION WILL REMAIN OPEN UNTIL FILLED AFTER A MINIMUM OF 5 WORKING DAYS

Purpose Statement:

The Data Governance Chief Administrative Officer (CAO) will lead the development implementation and continuous improvement of Weber School Districts data governance framework. This position is responsible for enforcement of data governance policies and standards; appointment and training of District record officers; collaboration with the Utah State Archivist and multiple departments within our organization; and ensuring compliance with the Division of Archives and Records (DARS) the Government Records Access and Management Act (GRAMA) the Utah Government Data Privacy Act (GDPA) the Utah Student Data Protect Act and the Family Educational Rights and Privacy Act. Additionally this role supervises and ensures lawful access to public records while protecting private controlled and protected information and supports organizational transparency accountability and records retention. The CAO will also perform working-level information security technology-related duties in the areas of cyber security information security policy monitoring and compliance/audit penetration testing application vulnerability assessments and risk assessments security education and training security forensic investigations and incident response.

Essential Duties and Responsibilities:

• Prepare and certify a Privacy Program Report for the District as required by Utah Code 63A-19-401.3.
• Enhance and maintain a records program for the economical and efficient management of District records.
• Appoint train and serve as the organizations designated GRAMA Records Officer in accordance with Utah Code 63G-2-701.
• Serve as the Districts student data manager under Utah Code 53E-9-308.
• Create and maintain proper documentation of the organization functions policies decisions procedures and essential transactions designed to furnish information to protect the privacy transparency and legal rights of District employees students parents and other individuals directly affected by the Districts activities.
• Submit to the state archivist proposed schedules of records for final approval.
• Cooperate with the state archivist in conducting surveys.
• Comply with rules issued by the Department of Government Operations.
• Report the following to the state archives: the designation of each record series maintained by the District the classification of each record series classified by the District and the name of the CAO and record officers for the District.
• Ensure compliance with DARS requirements GRAMA GDPA. Utah Student Data Protection and FERPA.
• Establish and report to the state archives retention schedules for non-record items (and contain historical or evidentiary value.
• Receive log review and respond to GRAMA requests within statutory timelines.
• Classify records as public private controlled or protected pursuant to GRAMA and applicable statutes.
• Coordinate with legal counsel administrators and departments to locate and review responsive records.
• Prepare written determinations redactions denials and appeal responses consistent with GRAMA requirements.
• Maintain accurate records of requests responses fees and retention actions.
• Provide guidance and training to staff on records management retention schedules and GRAMA compliance.
• Support appeals mediation and records committee proceedings as needed.
• Review current and future student data-sharing contracts and third-party student data-sharing agreements
• Review software and apps for student safety and data protection measures.
• Manage the LearnPlatform system in order to maintain a centralized product inventory streamlining the teacher request and approval workflow and ensuring all digital tools meet state and federal student data privacy standards.
• Coordinate the districts legal compliance with the SDPC Resource Registry by managing the lifecycle of DPAs ensuring all metadata dictionary elements are accurately mapped to the Utah SDPA and the GDPA.
• Maintain data-sharing information on school and District websites.
• Complete the USBE Audit Program as required.
• Attendance to work is an essential function of the job.

Knowledge Skills and Abilities:

• CompTIA Security and/or CySA certification required
• Ability to obtain or currently have certification from state archives for GRAMA
• Knowledge of data governance frameworks
• Ability to interpret statutes and apply them consistently in a public-facing environment.
• Strong attention to detail confidentiality and legal compliance.
• Effective communication skills and advanced organizational skills.
• Technical writing skills
• Ability to analyze complex information interpret statutes apply policy and make legally sound determinations.
• Ability to manage confidential and sensitive information with a high level of discretion.
• Ability to interact professionally with staff administrators parents legal counsel and state agencies.
• Ability to perform tasks requiring attention to detail sound judgment and independent decision-making.

Physical and Environmental Requirements:

The following statements are intended to describe the general nature and level of work performed and are not an exhaustive list of all responsibilities duties and skills required.

Physical Requirements

• Ability to sit stand and walk for extended periods.
• Ability to lift carry push or pull items up to 25 pounds occasionally.
• Sufficient manual dexterity to operate a computer office equipment and technology tools.
• Ability to read write and communicate effectively in person by phone and electronically.
• Visual acuity to review documents digital content records and system data.
• Ability to travel between District sites as required.

Work Environment

• Work is typically performed in an office setting within the Technical Services and Safety Department.
• Occasional visits to school sites administrative buildings and other District locations.
• Work may involve interruptions shifting priorities and time-sensitive deadlines.
• May involve extended periods working at a computer or performing detailed record-review tasks.
• Occasional exposure to typical classroom or school environmental conditions while visiting sites.

Education and Experience:

• Bachelors degree in information technology computer science or information/cyber security or 3 years equivalent work experience or an equivalent combination of education and/or work experience.
• Masters degree preferred.
• Previous cybersecurity experience preferred.

Required Experience:

Chief