People Operations Specialist (mfd) Bremen

Description

LOCATION: Bremen Germany

THE ROLE:
This is a hands-on People Operations role responsible for delivering high-quality day-to-day HR support across multiple regions including EMEA APAC and India. The role supports People Partners with core employee lifecycle activities ensures the smooth running of operational HR processes and provides reliable coverage for the HRIS Specialist during periods of absence.
ThePeople Operations Specialist (m/f/d) plays a key role in maintaining accurate employee data supporting onboarding and benefits administration and ensuring compliance with local requirements particularly in Germany.

TASKS AND RESPONSIBILITIES:
People Operations & HR Administration
Deliver end-to-end operational HR support across the employee lifecycle including maintaining accurate up-to-date (digital) employee records accurate data input into the HRIS and other employment-related documentation (references parental leave confirmations termination confirmations and related official documents
Manage the People team inbox and act as a first point of contact for routine employee queries and documentation
Monitor expiry dates for work permits student enrolments and related documentation and coordinate renewals as required
Support benefits administration (e.g. EGYM Wellpass BusinessBike food vouchers) answering employee questions and preparing relevant documentation
Contribute to the ongoing development and improvement of People Operations processes and documentation
Onboarding & Employee Experience
Coordinate the HR elements of onboarding ensuring new hires are set up accurately and on time in systems and support in planning and organising the quarterly face to face onboarding training

Time & Absence Management
Support day-to-day time recording and absence management processes
Monitor timesheets sickness records and discrepancies and liaise with managers where follow-up is required
Prepare regular checks and reports (e.g. sickness statistics student working day limits)
Train new employees/managers on time recording and absence planning processes as needed

HRIS & Systems Support
Use the HRIS confidently for employee data management reporting and workflow administration
Provide cover for the HRIS Specialist during periods of PTO ensuring continuity of routine HRIS tasks and support
Support system updates data accuracy and user access management

Health Safety & Compliance
Support health and safety administration including processing workplace accidents and coordinating preventative health measures
Monitor sickness absence thresholds and support the administration of BEM processes where required
Support compliance with local labour law and internal policies particularly in Germany

EXPERIENCE AND QUALIFICATIONS:
Essential
Previous experience in a People Operations / HR Administration role
Confident user of an HRIS and HR systems
Highly organised detail-oriented and reliable
Experience supporting onboarding and employee lifecycle processes across multiple countries
Experience with HiBob or similar HRIS platforms
Strong written and verbal communication skills in English and German

Interested Apply now via our online applicant portal!

If you have any questions about the position or application process our Talent Acquisition Team is happy to assist.

Florian Hermann
IGEL Technology GmbH
Maria-Cunitz-Str. 7
28199 Bremen Germany
(49) 2000

Please note that we are unable to hire applicants residing in countries outside our legal entity countries. Please note that IGEL does not currently have a sponsorship license and is regrettably unable to offer sponsorship.

We celebrate tolerance and diversity and we are committed to building teams that represent a variety of backgrounds skills and perspectives. IGEL is an equal opportunity employer and makes employment decisions on the basis of merit. We want the best available person in every job. Our policy prohibits unlawful discrimination based on color creed sex religion marital status age national origin or ancestry physical or mental disability medical condition sexual orientation or any other consideration made unlawful by federal state or local laws.