Purchasing Administrator (On-Site)

We construct renovate and install nearly every electrical system component related to data center construction facilities maintenance electrical systems upgrades and virtually anything else required to keep facilities running on the cutting edge of efficiency and technology.

Sunnyvale TX

Position Title: Purchasing Administrator

FLSA: Non-Exempt

Morley Moss is currently looking for a Purchasing Administrator with 3-5 years of experience in administrative purchasing/procurement capacity.

COMPANY OVERVIEW

Morley Moss is a wholly owned subsidiary of EMCOR Group Inc. EMCOR is the worlds leading provider of mechanical and electrical construction and facilities services including planning consulting and operations and maintenance. Morley Moss is part of EMCOR Construction Services a $800 million firm with offices throughout the United States and is ranked as one of the nations largest electrical contractors.

Since 1984 Morley-Moss has built its foundation on consistently exceeding the expectations of clients with an emphasis on the core values of honesty integrity and value. Morley-Moss provides the highest level of customer service through quality cutting edge technologies continuing education and an unrelenting safety policy.

SUMMARY

The Purchasing Administrator position is a critical role for the company. The ideal candidate will be responsible for assisting with purchasing and administrative related tasks. The ideal candidate must have strong analytical thinking skills an excellent ability to multi-task and the ability to manage relationships with internal and external entities.

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Include the following. Other duties may be assigned.

• Assist with Procurement Directors workload act as a gate keeper and internal/external contact.
• Perform buying duties when necessary.
• Prepare purchase orders and send copies to suppliers and to departments originating requests.
• Compare suppliers bills with bids and purchase orders to verify accuracy.
• Prepare maintain and review purchasing files reports and price lists.
• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
• Communicate with vendors on behalf of Procurement Director as needed.
• Build in new item codes into payroll database.
• Match packing slips to invoices before passing them on to A/P.
• Resolve invoice statement and payment issues.
• Take inventory of office supplies order sort and distribute as needed.
• Collaborate effectively and professionally with both external (i.e. vendors) and internal (i.e. A/P) departments.
• Ability to think analytically and represent Procurement Director in his or her absence or emergency situations.
• Prepare reports by collecting and analyzing information.
• Maintain confidentiality of operations department and company information.
• Comply with I.S.O. 9000:2015 operations work instructions contracts safety program and Company established policies and procedures.
• Escalate critical and/or sensitive issues to the Procurement Director with recommendation for resolution.
• Perform additional assignments as required by the operating needs of the company or as directed by executives.

To perform this job successfully the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and/or EXPERIENCE

• 3 - 5 years working in an administrative / procurement capacity.
• Bachelors Degree or currently pursuing preferred. Comparable relevant work experience also acceptable.
• Working knowledge of procurement construction industry and operations management is a plus.
• Working knowledge of federal state and city regulations and guidelines.

PREFERRED SKILLS and ABILITIES

• Excellent organization communication and interpersonal skills
• Business writing and reporting skills
• Strategic analytical and multi-tasking skills
• Time management skills ability to meet frequent deadlines
• Basic clerical skills including but not limited to typing faxing scanning calendar management handling mailings etc.
• Attention to detail

COMPUTER SKILLS

• Must demonstrate proficiency in Microsoft Office applications (i.e. Outlook Word and Excel).
• Working knowledge of purchasing project and financial software.

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must demonstrate integrity honesty professionalism and appropriate concern regarding dissemination of sensitive and confidential information.
• Must have the ability to make sound decisions and produce accurate and timely results in mind.
• Must prioritize and organize work in a fast paced multi-task environment.
• Must monitor and analyze data and solve problems on a tactical and strategic level.
• Must build positive working relationships with multiple levels of employees management suppliers and customers.
• Must demonstrate commitment to company values.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English cooperate and collaborate with multiple levels of customer employees unions government agencies vendors and suppliers and other contractor organizations.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit see talk and hear. The employee is regularly required to use hands to finger handle or feel objects tools or controls. The employee is regularly required to walk reach with hands and arms climb or balance and stoop kneel crouch or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision distance vision peripheral vision depth perception and the ability to adjust focus.

While performing the duties of this job the employee is regularly required to commute to field locations. The employee must have the ability to navigate around job site locations.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project manufacturing or weather conditions. The noise level in the work environment is usually moderate to loud.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Please review our Affirmative Action Policy.