Admin Assistant
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Job Location:
Monthly Salary:
Posted on:
2 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Summary
The Administrative Assistant provides comprehensive administrative and clerical support to ensure smooth daily operations of the department or office within an oil & gas organization. The role includes handling documentation correspondence scheduling and supporting operational and HR activities while maintaining confidentiality and compliance with company policies.
Key Responsibilities
1. Office Administration
Perform general administrative tasks including filing scanning copying and record keeping.
Maintain office supplies inventory and reorder as needed.
Organize and maintain physical and electronic documents.
Assist in preparing presentations reports and correspondence.
2. Scheduling & Coordination
Manage calendars meetings and appointments for managers and teams.
Coordinate travel arrangements accommodation and logistics for staff and visitors.
Support internal and external communications including emails and phone calls.
Assist in organizing workshops training sessions and events.
3. Documentation & Record Keeping
Prepare review and file reports memos and letters.
Maintain employee records vendor files and project documentation.
Support compliance with internal and external audits.
Ensure proper documentation of contracts purchase orders and invoices.
4. Financial & Procurement Support
Assist with basic invoice processing petty cash and expense claims.
Support procurement requests and vendor communications.
Maintain accurate records of departmental budgets and expenditures.
5. Communication & Liaison
Serve as a point of contact for internal teams and external stakeholders.
Respond to queries and redirect as appropriate.
Support HR and operational teams with documentation and coordination.
Qualifications & Experience
Diploma or Bachelor’s degree in Business Administration Office Management or related field.
Minimum 3–5 years of administrative experience preferably in Oil & Gas or industrial sectors.
Proficiency in MS Office (Word Excel PowerPoint Outlook).
Excellent organizational communication and multitasking skills.
Knowledge of oil & gas industry terminology is an advantage.
Core Competencies
Organizational & Planning Skills
Communication & Interpersonal Skills
Time Management & Prioritization
Attention to Detail
Confidentiality & Professionalism
Problem-Solving Ability
Key Performance Indicators (KPIs)
Timeliness and accuracy of administrative support
Efficient scheduling and coordination of meetings/events
Proper maintenance of documents and records
Responsiveness to internal and external requests
Compliance with company policies and procedures
Key Skills
- Aviation Safety
- Design Engineering
- Drilling Engineering
- Facilities Management
- Account Development
- Apache Commons
