Administrative Assistant

Job Summary:

Statewide Remodeling Inc. seeks a dynamic self-starting individual that demonstrates initiative and commitment as an Administrative Assistant. The Administrative Assistant will provide support and assist with the alignment of the departments processes and solutions to effectively and efficiently meet Statewide business needs. The Administrative Assistant is responsible for assisting and supporting the department to optimize employee engagement and organization.

Essential Functions:

Upload completions in CRM

Process changes orders

Submit paperwork for sub-contractors

Create and maintain installer profiles and jobs in Slick

Order office supplies

Post daily deposits

Conduct collection calls & statements

Answer telephones and transfer to appropriate staff member

Meet and greet clients and visitors

Create and modify documents

Perform general clerical duties: photocopying faxing mailing and filing

Maintain hard copy and electronic filing system

Sign for and distribute received packages

Answer incoming phone calls and make outbound phone calls for customer updates.

Coordinate and maintain records for staff office space phones company credit cards copy machines etc.

Support staff in assigned project-based work

Other duties as assigned or reassigned by direct supervisor or senior management

Qualifications:

Previous experience in an administrative role.

Proficient in Microsoft Suite.

Extreme time management and organizational skills.

Strong communication skills (written and verbal).

Energetic and enthusiastic personality with a patient and calming manner.

Team player with the ability to take on more and grow with the role and company!

Physical Requirements:

While performing duties of job employee is occasionally required to move around sit use hands to finger handle or feel objects tools and controls reach with hands and arms talk and hear. Employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus.

Work Environment:

The work is performed in an office setting with a moderate noise level.

Work Hours:

Monday-Friday 8:00AM-5:00PM hours may vary

Computer Operations:

To perform this job successfully an individual should have strong knowledge of Microsoft Office 365 Suite and the ability to learn and effectively use software application such as Salesforce and other applications used in the performance of job duties.

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Required Experience:

Junior IC