Office Helper

Food And Agriculture Organization Of The United Nations

Job Location:

Jakarta - Indonesia

Monthly Salary: Not Disclosed

Posted on: 23 hours ago

Vacancies: 1 Vacancy

Job Summary

FAO seeks gender geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

HOW TO APPLY

To apply visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications and language skills
Candidates are requested to attach a letter of motivation to the online profile
Once your profile is completed please apply and submit your application

Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED) a list updated by the International Association of Universities (IAU) / United Nations Educational Scientific and Cultural Organization (UNESCO). The list can be accessed at These qualificationsshould be in alignment with the International Standard Classification of Education (ISCED) mappings.
Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work character education military and police records to ascertain any and all information which may be pertinent to the employment qualifications
Incomplete applications will not be considered
Personal information provided on your application may be shared within FAO and with other companies acting on FAOs behalf to provide employment support services such as pre-screening of applications assessment tests background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time by withdrawing your application in such case FAO will no longer be able to consider your application
Only applications received through the FAO recruitment portal will be considered
Your application will be screened based on the information provided in your online profile
We encourage applicants to submit the application well before the deadline date.

If you need help or have queries please create a one-time registration with FAOs client support team for further assistance: IS A NON-SMOKING ENVIRONMENT

Organizational Setting

FAO Representation in Indonesia is relocating its Representative Office from Menara Thamrin Building (MTB) to new premises provided by Ministry of Agriculture (MoA) located at Center for Food Crop Agriculture Assembly and Modernization Pasar Minggu South Jakarta. With the establishment of FAOs dedicated office premises within the MoA compound there is a need to ensure the continuous provision of reliable office support services to maintain a clean safe and well-functioning working environment. The new office setting requires dedicated on-site support personnel to ensure operational continuity and adherence to FAO administrative and facility management standards.

In this regard FAO Indonesia requires the services of an Office Helper (OH) to support the daily operational and administrative needs of the Country Office.

Reporting Lines

The incumbent will work under the direct supervision of Assistant FAO Representative (Administration) and in close coordination with the Administration and Operations Unit of FAO Indonesia under the overall guidance of the FAO Representative.

Technical Focus

Provision of efficient and reliable office support services to ensure a professional clean safe and well-functioning working environment. The role focuses on maintaining office cleanliness supporting administrative and logistical tasks managing office supplies and deliveries and assisting in safety and security compliance within FAO Representation Country Office.

Tasks and responsibilities

Maintenance & Cleanliness

cleaning and tidying of workspaces meeting rooms pantry and common areas.
washrooms and kitchen areas are hygienic and well-stocked with supplies.
disposal of waste and recycling materials.
and reporting any maintenance or repair needs (e.g. electrical plumbing furniture).

Office Staff
with general administrative tasks such as photocopying scanning etc.
in the preparation and organization of office materials office files document archives (physical and electronic)
incoming and outgoing correspondence parcels official documents and courier service.
staff in retrieving administrative documents and records when required

& Hospitality Services
and serving tea coffee and refreshments for staff and visitors as required.
cleanliness and stock of pantry supplies.
common office areas orderly and ready for use

Supplies & Inventory Management
and maintaining office supplies (stationery cleaning materials pantry items).
the Office Manager when supplies need to be reordered.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Completed High school diploma or equivalent
At least 3 year of relevant experience in office support cleaning or facility maintenance.
Working knowledge of English
National of Indonesia

FAO Core Competencies

Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement

Selectrion criteria

Basic understanding of workplace safety hygiene and administrative tasks.
Reliable punctual and able to follow instructions with minimal supervision.
Good communication and interpersonal skills for interacting with staff visitors and building management.
Ability to perform physical tasks (lifting cleaning running errands) as required

ADDITIONAL INFORMATION

FAO does not charge a fee at any stage of the recruitment process (application interview meeting processing)
Applications received after the closing date will not be accepted
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED) a list updated by the International Association of Universities (IAU) / United Nations Educational Scientific and Cultural Organization (UNESCO). The list can be accessed at additional employment opportunities visit the FAO employment website: will be subject to certification that the candidate is medically fit for appointment accreditation any residency or visa requirements and security clearances.

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO is committed to achieving workforce diversity in terms of gender nationality background and culture
Qualified female applicants qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct and to uphold FAOs values
FAO as a Specialized Agency of the United Nations has a zero-tolerance policy for conduct that is incompatible with its status objectives and mandate including sexual exploitation and abuse sexual harassment abuse of authority and discrimination
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality

FAOs commitment to environmental sustainability is integral to our strategic objectives and operations.

FAO seeks gender geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.HOW TO APPLYTo apply visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate ...