Deputy Enterprise Project Manager in Whitehouse

SUMMARY

The Deputy Enterprise Project Manager is responsible for assisting the Enterprise Project Manager in coordinating managing and overseeing significant projects across Austin Bank including strategic operational technology compliance risk and regulatory initiatives and managing multiple simultaneous projects and deadlines. Serving as the central point of tracking and reporting on all deliverables throughout the project lifecycle. This role ensures consistent planning prioritization governance and delivery of projects aligned with Austin Banks strategic objectives risk appetite and OCC regulatory expectations.

The Deputy Enterprise Project Manager partners with the Enterprise Project Manager to work with executive leadership project business owners department heads Compliance Risk Management Internal Audit IT business line leaders and other stakeholders to balance strategic growth operational efficiency and regulatory discipline in a relationship-focused community bank environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Includes the following other duties may be assigned.

General

Reports to work regularly and promptly.

Maintains confidentiality at all times.

Provides superior customer service.

Incorporates and adheres to established department and Bank policies procedures and objectives and quality assurance.

Enhances professional growth and development through participation in education programs and current literature.

Physical attendance at the workplace is an inherent requirement of the role.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bank-Wide Project Oversight

Will assist the Enterprise Project Manger in performing the following and work under their direction to achieve proficiency in the following.

Serve as the central coordinator for all enterprise-level and department-initiated projects (as decided by Management) across the Bank.

Works with the Business Owner to prepare and submit Project Recommendations to IT Steering Committee when appropriate.

Acts as Administrator in the Project Management software.

Manage the formal project intake process risk assessment prioritization and approval process which may include standardized project documentation scopes timelines milestones expectations budgets (when applicable) and risk/issue logs.

o Plans projects in order to accomplish goals within constraints such as time cost and agreed standards.

o Creates and implements a project communication plan to include periodic project updates.

o For each project assists with the building of an effective team assigns tasks to team members and evaluates outcomes in tandem with the project Business Owner.

o Manages adherence to the project deadlines and resources communicating any inconsistencies immediately to avoid project delays.

o Documents and manages stakeholder expectations both internally and externally

o Utilizing the results of the group project risk assessment works with the project team to minimize the Banks exposure and risk on projects.

Maintain a consolidated bank-wide project portfolio and roadmap.

Act as the primary liaison between project sponsors executive management and cross-functional teams.

Prepare clear concise enterprise project reporting for senior management and committees.

Escalate risks conflicts and delays with recommended mitigation strategies.

Coordinate with Compliance Risk Management Third-party Vendor Management Internal Audit and other stakeholders to embed controls documentation and regulatory requirements into projects.

Support OCC examinations audits MRAs and assist with any remediation decisions by tracking related project activity and evidence.

Establish and maintain Austin Banks enterprise project management standards templates and reporting.

Support management committees by providing visibility into project status risks and interdependencies.

Continuously refine project governance as the Bank grows and evolves.

Ensure that any project-related vendor and third-party activities across departments are addressed by the appropriate parties.

Monitor vendor deliverables and escalate performance or compliance issues impacting projects.

General understanding of banking terms and processes which may include the following:

o Enterprise Risk Management (ERM)

o Compliance Management Systems (CMS)

o Internal audit and issue management

o Third-Party Risk Management

o Familiarity with applicable regulations (BSA/AML CRA Fair Lending GLBA UDAP/UDAAP data security).

CRITICAL QUALITIES

Will work under the direction of the Enterprise Project Manager in learning developing and achieving the following skills:

Thinks holistically about how projects impact the entire Bank not just individual departments.

Balances strategic growth operational capacity and regulatory requirements.

Able to proactively see and manage interdependencies across initiatives including effective prioritization and resource utilization across departments.

The ability to facilitate teamwork by actively listening and adapting to achieve the best outcome for the project.

Leads the project without direct authority to make departmental or other outside decisions.

Ability to utilize a diplomatic approach to achieve solutions to various issues within the project and its team.

Builds trust and strong working relationships with executives and department leaders.

Confident facilitating difficult prioritization deadlines and trade-off discussions.

Detail-oriented highly organized with a strong focus on controls documentation and defensibility.

Maintains consistency and accountability across all projects.

Highly organized disciplined and reliable.

Able to adapt quickly in a dynamic resource-constrained environment.

Calm and effective under pressure including during exams audits or high-visibility initiatives.

Clear visibility into all significant projects across the Bank.

Consistently receive positive feedback from executive leadership Compliance Risk and Audit.

Improved consistency accountability and execution maturity across Austin Bank.

Required Experience:

IC