Administrative Assistant

Description

The Business Organization Specialist is crucial for organizational support. The ideal candidate is a proactive positive influencer with the ability to thrive in a fast-paced team-oriented environment. Flexibility adaptability and creative thinking are essential for handling time- sensitive situations and changing priorities. Discretion and strong interpersonal skills are required to collaborate with individuals at all levels both within and outside Eastman.

Responsibilities

• Assist the VP of Corporate Strategy and Commercial Excellence with anticipated needs
• Developing a working knowledge of Eastman organizations operations and businesses to contribute meaningfully to the team and our work
• Maintaining calendar by arranging appointments scheduling meetings scheduling travel and resolving conflicts in a prompt courteous and professional manner
• Organizing meetings teleconferences group meetings and workshops using teleconferencing and video conferencing equipment and applications
• Organizing reinforcement or team building events such as lunches celebrations and activities
• Assisting in developing presentations and communication strategies marketing materials project plans and metrics to sustain performance
• Managing electronic and paper files in an organized manner
• Facilitating planning and supporting workshops and department meetings using any necessary teleconferencing and video conferencing equipment and applications; meetings can include regions outside the U.S. and require special consideration to accommodate time differences
• Capturing and communicating action items and routinely sharing progress relative to plan. Maintaining follow-up system for daily meetings workshops agendas deadlines etc.
• Providing oversight and support to stakeholders on critical initiatives to ensure deadlines are successfully met and keep team informed
• Maintaining and assembling background information for meetings
• Receiving and screening incoming telephone calls and generating outgoing calls as situations demand
• Processing Outlook mail posting meetings identifying and handling action items and due dates and responding for Vice President as appropriate
• Making travel arrangements detailed itineraries and trip files for international and domestic travel
• Welcoming guests and making necessary arrangements for visitor passes meeting rooms working meals and refreshments in addition to arranging escorts for visitors as needed
• Preparing budget analysis and/or other reports by collecting and analyzing data

Qualifications

• High school diploma or equivalent required
• Minimum of 3 years of administrative experience preferred
• Excellent skills in Microsoft Office (Outlook Word Excel SharePoint PowerPoint Teams) required
• Experience with Workforce highly preferred
• Ability to maintain a high-level of confidentiality
• Adaptable versatile and able to prioritize and complete multiple tasks or projects simultaneously in a deadline-driven fast-paced environment
• Strong planning and organizational skills with a service-oriented and patient mindset
• Ability to develop a proficient knowledge of Eastman administrative procedures and systems
• Excellent written and verbal communication skills
• Excellent judgement and decision-making skills
• Exceptional attention to detail with the ability to produce accurate work
• Possess initiative to develop and complete projects aimed at improving workflow and processes
• Proactive in anticipating needs and providing information
• Contribute to team safety and efficiency
• Ability to work varied schedules and overtime according to business needs