Executive Assistant

Bellevue, WA - USA

Monthly Salary: $ 90000 - 116000

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Talkdesk is pioneering a new era of Customer Experience Automation (CXA) redefining how the worlds most admired brands interact with their customers through AI. Our global team of courageous innovators is customer-obsessed building AI-first solutions that put empathy trust and transparency at the center of every interaction. We foster an inclusive culture where diverse perspectives drive our success and every voice belongs. Combining the stability of a global leader with the agility of a disruptor Talkdeskers are empowered with the autonomy to drive meaningful impact while giving back to the communities and environment around us.

Talkdesk has been recognized as a Leader in the Gartner Magic Quadrant for Contact Center as a Service (CCaaS) and in the G2 Overall Grid Reports for AI Agents and Contact Center. With seven consecutive years on the Forbes Cloud 100 and multiple AI Breakthrough awards there has never been a more exciting time to join us as we shape the future of customer experience automation!

Duties and Responsibilities:

Administrative & Executive Support

Provide administrative and operational support across Product & Engineering Customer Experience and Marketing in partnership with the Senior Executive Business Partner
Manage complex calendars and coordinate meetings across cross-functional stakeholders
Draft and edit high-quality correspondence reports and leadership materials
Prepare meeting agendas and briefing documents conduct research and compile supporting materials and track action items and key deadlines to completion
Coordinate domestic and international travel logistics and documentation
Submit reconcile and track expense reports accurately and discreetly
Maintain organized records and documentation across key initiatives
Handle confidential and sensitive information with professionalism

Office Operations Leadership

Own day-to-day workplace operations for the Bellevue office
Ensure the office environment reflects company culture and supports productive work
Serve as primary point of contact for visitors candidates partners and customers
Manage mail distribution shipments and delivery logistics
Oversee vendor relationships including facilities cleaning catering kitchen security and office supplies
Liaise with building/property management and attend required facilities or safety meetings
Maintain conference rooms common areas and shared spaces
Manage office inventory and supply budgets as needed
Partner with People Ops to support onboarding logistics and workspace setup
Coordinate basic IT-related logistics in partnership with the IT team

Physical Requirements

Primarily office-environment work with extended periods of sitting or standing.
Computer-based work involving limited lifting and usage of computer-related equipment.

Culture & Employee Experience

Support planning and execution of office culture initiatives and team events
Coordinate offsites leadership meetings and in-office gatherings
Help foster a welcoming service-first environment for employees and guests
Act as a trusted operational partner across Product Engineering CX and Marketing teams

Qualifications

5 years of executive assistant office management or operations experience in a fast-paced environment
Experience supporting technical or cross-functional teams preferred
Strong writing and editing skills for professional correspondence
Exceptional organizational skills and attention to detail
Proven ability to manage vendors and workplace operations
Tech-savvy; proficient in Google Workspace and task management tools (Asana Zoom Slack etc.)
High level of discretion and experience handling confidential information
Excellent verbal and written communication skills
Strong problem-solving skills and ability to prioritize independently
Ability to work full time in the Bellevue Washington office
Willingness and ability to work a flexible schedule and handle changing priorities with composure.

Pay Range (Base Pay): $90000-$116000

Other Types of Pay:Based on level and role the employee may be eligible for long term incentives in the form of equity and short term incentives of either bonus or commission.

Health Insurance:Medical Dental Vision Life and Disability Insurance Employee Assistance Program (EAP).

Retirement Benefits:401(k) plan

Paid Time Off:Talkdesk offers an uncapped paid time off program subject to manager approval and consistent with business needs.

Paid Holidays: Talkdesk offers 14 paid holidays each year.

Paid Sick Leave:Employees have uncapped paid time off subject to manager approval and consistent with business needs.

Method of Application:Apply online.

Application Window: The application window is expected to close at least 3 days from the posting date. The application was posted on 02/17/2026

All questions or concerns about this posting should be directed to the Talent team at.

Work Environment and Physical Requirements:

Primarily office-environment work extended periods of sitting or standing computer-based work. Limited lifting and equipment usage limited to computer-related equipment (keyboards mouse etc.)

The Talkdesk story hinges on empathy and acceptance. It is the shared goal among all Talkdeskers to empower a new kind of customer hero through our innovative software solution and we firmly believe that the best path to success for our mission is inclusivity diversity and genuine acceptance. To that end we will hire promote work along cheer for bond with and warmly welcome into the Talkdesk family all persons without regard to ethnic and racial identity indigenous heritage national origin religion gender gender identity gender expression sexual orientation age disability marital status veteran status genetic information or any other legally protected status.

Required Experience: