Program Coordinator for Early Childhood Education

Bellingham, MN - USA

Monthly Salary: $ 2471 - 3306

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Position Title	Program Coordinator for Early Childhood Education
About the University	Western Washington University with over 15000 students in seven colleges and the graduate school is nationally recognized for its educational programs students and faculty. The campus is located in Bellingham Washington a coastal community of 90000 overlooking Bellingham Bay the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver British Columbia. Western has additional sites in Anacortes Bremerton Everett Port Angeles and Poulsbo. Western is recognized nationally for its successes such as being named one of the top public masters-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report. Western Washington University is committed to achieving excellence through advancing inclusive success increasing our Washington impact and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship research and creative activity. Westerns greatest strength is the outstanding students faculty staff and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can pursuit of this excellence individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff faculty administration student and external constituents. Further individual employees are expected to have the ability to operationalize sustainability concepts (economic societal environmental) into all aspects of performing their job duties.
About the Department	Elementary Education supports Westerns mission which states that together with our students staff and faculty we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women people of color people with disabilities veterans and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
About the Position	In this position you will work independently and consult with the Department Manager and Program Director to coordinate the Early Childhood Education Program (ECE) ECE students ECE faculty and operations of the department office. You will be the first point-of-contact for people calling emailing and visiting the department. You must be able to employ excellent organizational skills be attentive to detail and prioritize multiple tasks. You should have strong interpersonal skills and the ability to work both independently and in a team environment often dealing with sensitive and confidential information. Responsibilities include: Program Advising & Activities Tasks Act as the point of contact for the ECE program; answer program related quested regarding eligibility admission and course sequence requirements Explain established policies and procedures for persons having questions concerning ECE programming and activities and general programming inquiries. Develop and implement strategies to help empower students and improve program diversity and retention Design and implement student performance plans for students experiencing academic challenges including weekly coaching and support emails. Create implement and assesses advising programs for engaging students and monitoring student progress toward academic and career goals Confer regularly with representatives of on-campus academic and administrative support units regarding the interpretation and implementation of ECE related activities opportunities and available resources Provide timely and accurate program information to faculty staff students and others through verbal and written communication individual conferences and presentations Maintain confidentiality with student support and legality with state professional program and university requirements Collaborate with off-campus programs implementation of ECE programming and resources Organize and participate in ECE professional development activities Monitor ECE program activities in relation to established ECE program goals as designed and implemented collaboratively with department manager and program director Program Marketing & Recruitment: Manage program websites and content updates for ECE programming Provide support to general Woodring recruitment and program promotion as requested by department Create and edit correspondence printed materials and news releases related to ECE Maintain and interact with ECE cohort specific Facebook pages and groups Program Administration Tasks: Develop or revise policies and procedures and communicate with ECE faculty and other stakeholders. Disseminate program information to administration department staff students and faculty Process general office paperwork including writing reports letters and memorandums Assist in preparation of endowment reports Collect data for quarterly program review process and manage the administration of review process with Program Director Communicate quarterly assessments to Program Director Maintain technology literacy by attending regular trainings Coordinate arrangements for ECE activities such as meetings conferences and luncheons Schedule ECE appointments and meetings Evaluate applicant transcripts for endorsement and certificate program coursework and competency standards to provide to directors and department chairs for program admission consideration Assists ECE faculty with accessing program applications for review and maintaining and updating prospective student information Disseminate DCYF PRC and OSPI clearance requirements to new program admits SPED ECE admits and students in the Bremerton outreach site Track program clearance completion as well as HIPPA compliant TB test requirements. Monitor and communicate clearance expiration for duration of students time in program Collaborate with the Special Education and Elementary Education Program regarding course overrides for SPED-ECE and ELED students. Request overrides for ECE SPED and ELED students from other departments. Assist ECE faculty with submitting Woodring professional development travel funding requests and SAP Concur travel request and expense reports following university travel policy and procedures. Serve as one of the designated departmental credit card holders; make purchases following university policy and procedures. This is a 9 month 25 hour/week position. Position is based on-site and in-person at the Bellingham main campus. Additional evening work will be required on occasion to support program events as well occasional travel to Woodring outreach sites and regional colleges for meetings and recruitment events.
Required Qualifications	High school graduate or equivalent Two years of clerical experience which includes program administration and academic support or equivalent education/experience Demonstrated proficiency with MS Suite with emphasis in MS Excel Demonstrated ability to communicate (oral and written) persuasively effectively and professionally Demonstrated evidence of strong organizational collaborative and coordinating skills which include a high level of attention to detail Experience using database systems as well as analyzing and managing data Proven ability to work collaboratively and effectively in a team environment Experience and demonstrated ability to work effectively and graciously with students faculty and staff from diverse backgrounds Proven ability to manage work priorities across multiple projects and meet specific timelines Ability to work independently
Preferred Qualifications	Bachelors degree Experience in teacher preparation professional programs Experience working in a college or university setting Experience with non-degree programs Familiarity and experience with Outlook Slate Banner WIS and SAP Concur Experience with Drupal or other web/marketing design programs Ability to work across departments within a complex college
Conditions of Employment	All employees must comply with our Immunization policies including Proof of Rubeola Measles Immunity within 60-days of hire. Please reach out to if you need information regarding medical or religious exemption and applicable accommodations.
Salary	$2471 - $3306/month (@62.5% FTE) depending on qualifications and experience
Benefits Information	Benefits Overview for Classified Positions
Bargaining Unit	This position is part of bargaining unit A and is covered by the collective bargaining agreement with Washington Federation of State Employees.
Application Instructions	Application materials should address your experience related to the position responsibilities and the required and preferred qualifications.
Closing Date Notes	Position open to current permanent (no longer on probation) WFSE employees only; position closes 02/27/2026 at 11:55 pm.

Western Washington University (WWU) is an equal opportunity compliance with applicable laws WWU does not discriminate on the basis of race ethnicity color national origin age citizenship or immigration status pregnancy use of protective leave genetic status sex sexual orientation gender identity gender expression marital status creed religion veteran or military status disability or the use of a trained guide dog or service animal (including a service animal in training) by a person with a disability or any other characteristic protected by federal state or local law in its programs or activities including employment admissions and educational programs. See WWUs Policies onProhibiting Discrimination Based on A Protected Class and Prohibiting Discrimination Based on Sex. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance Title IX and ADA Coordinator Western Washington University Old Main 126 (MS 9021) 516 High Street Bellingham WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation please contactHuman Resources Disability Services 360.650.3751 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (The Clery Act). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Westerns campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security such as policies concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of Student Life at . The report can be found at: Annual Security and Fire Safety Report.

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes a sexual misconduct background check.

Required Experience:

Position TitleProgram Coordinator for Early Childhood EducationAbout the UniversityWestern Washington University with over 15000 students in seven colleges and the graduate school is nationally recognized for its educational programs students and faculty. The campus is located in Bellingham Washingt...

Position Title	Program Coordinator for Early Childhood Education
About the University	Western Washington University with over 15000 students in seven colleges and the graduate school is nationally recognized for its educational programs students and faculty. The campus is located in Bellingham Washington a coastal community of 90000 overlooking Bellingham Bay the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver British Columbia. Western has additional sites in Anacortes Bremerton Everett Port Angeles and Poulsbo. Western is recognized nationally for its successes such as being named one of the top public masters-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report. Western Washington University is committed to achieving excellence through advancing inclusive success increasing our Washington impact and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship research and creative activity. Westerns greatest strength is the outstanding students faculty staff and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can pursuit of this excellence individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff faculty administration student and external constituents. Further individual employees are expected to have the ability to operationalize sustainability concepts (economic societal environmental) into all aspects of performing their job duties.
About the Department	Elementary Education supports Westerns mission which states that together with our students staff and faculty we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women people of color people with disabilities veterans and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
About the Position	In this position you will work independently and consult with the Department Manager and Program Director to coordinate the Early Childhood Education Program (ECE) ECE students ECE faculty and operations of the department office. You will be the first point-of-contact for people calling emailing and visiting the department. You must be able to employ excellent organizational skills be attentive to detail and prioritize multiple tasks. You should have strong interpersonal skills and the ability to work both independently and in a team environment often dealing with sensitive and confidential information. Responsibilities include: Program Advising & Activities Tasks Act as the point of contact for the ECE program; answer program related quested regarding eligibility admission and course sequence requirements Explain established policies and procedures for persons having questions concerning ECE programming and activities and general programming inquiries. Develop and implement strategies to help empower students and improve program diversity and retention Design and implement student performance plans for students experiencing academic challenges including weekly coaching and support emails. Create implement and assesses advising programs for engaging students and monitoring student progress toward academic and career goals Confer regularly with representatives of on-campus academic and administrative support units regarding the interpretation and implementation of ECE related activities opportunities and available resources Provide timely and accurate program information to faculty staff students and others through verbal and written communication individual conferences and presentations Maintain confidentiality with student support and legality with state professional program and university requirements Collaborate with off-campus programs implementation of ECE programming and resources Organize and participate in ECE professional development activities Monitor ECE program activities in relation to established ECE program goals as designed and implemented collaboratively with department manager and program director Program Marketing & Recruitment: Manage program websites and content updates for ECE programming Provide support to general Woodring recruitment and program promotion as requested by department Create and edit correspondence printed materials and news releases related to ECE Maintain and interact with ECE cohort specific Facebook pages and groups Program Administration Tasks: Develop or revise policies and procedures and communicate with ECE faculty and other stakeholders. Disseminate program information to administration department staff students and faculty Process general office paperwork including writing reports letters and memorandums Assist in preparation of endowment reports Collect data for quarterly program review process and manage the administration of review process with Program Director Communicate quarterly assessments to Program Director Maintain technology literacy by attending regular trainings Coordinate arrangements for ECE activities such as meetings conferences and luncheons Schedule ECE appointments and meetings Evaluate applicant transcripts for endorsement and certificate program coursework and competency standards to provide to directors and department chairs for program admission consideration Assists ECE faculty with accessing program applications for review and maintaining and updating prospective student information Disseminate DCYF PRC and OSPI clearance requirements to new program admits SPED ECE admits and students in the Bremerton outreach site Track program clearance completion as well as HIPPA compliant TB test requirements. Monitor and communicate clearance expiration for duration of students time in program Collaborate with the Special Education and Elementary Education Program regarding course overrides for SPED-ECE and ELED students. Request overrides for ECE SPED and ELED students from other departments. Assist ECE faculty with submitting Woodring professional development travel funding requests and SAP Concur travel request and expense reports following university travel policy and procedures. Serve as one of the designated departmental credit card holders; make purchases following university policy and procedures. This is a 9 month 25 hour/week position. Position is based on-site and in-person at the Bellingham main campus. Additional evening work will be required on occasion to support program events as well occasional travel to Woodring outreach sites and regional colleges for meetings and recruitment events.
Required Qualifications	High school graduate or equivalent Two years of clerical experience which includes program administration and academic support or equivalent education/experience Demonstrated proficiency with MS Suite with emphasis in MS Excel Demonstrated ability to communicate (oral and written) persuasively effectively and professionally Demonstrated evidence of strong organizational collaborative and coordinating skills which include a high level of attention to detail Experience using database systems as well as analyzing and managing data Proven ability to work collaboratively and effectively in a team environment Experience and demonstrated ability to work effectively and graciously with students faculty and staff from diverse backgrounds Proven ability to manage work priorities across multiple projects and meet specific timelines Ability to work independently
Preferred Qualifications	Bachelors degree Experience in teacher preparation professional programs Experience working in a college or university setting Experience with non-degree programs Familiarity and experience with Outlook Slate Banner WIS and SAP Concur Experience with Drupal or other web/marketing design programs Ability to work across departments within a complex college
Conditions of Employment	All employees must comply with our Immunization policies including Proof of Rubeola Measles Immunity within 60-days of hire. Please reach out to if you need information regarding medical or religious exemption and applicable accommodations.
Salary	$2471 - $3306/month (@62.5% FTE) depending on qualifications and experience
Benefits Information	Benefits Overview for Classified Positions
Bargaining Unit	This position is part of bargaining unit A and is covered by the collective bargaining agreement with Washington Federation of State Employees.
Application Instructions	Application materials should address your experience related to the position responsibilities and the required and preferred qualifications.
Closing Date Notes	Position open to current permanent (no longer on probation) WFSE employees only; position closes 02/27/2026 at 11:55 pm.

Required Experience:

Key Skills

Organizational skills
Classroom Experience
Data Collection
Microsoft Publisher
Special Education
Adult Education
Microsoft Powerpoint
Teaching
Curriculum Development
Administrative Experience
Public Speaking
Writing Skills

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About Company

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Western Washington University (WWU), located in Bellingham, WA, welcomes students at the front door of discovery. We invite you to connect, create and join in community with others who thrive on learning.

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