Executive Assistant

Nashville, IN - USA

Monthly Salary: Not Disclosed

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Department:

Administration

Job Summary

Executive Assistant - Hybrid Opportunity

This role is hybrid with on-site work required at our corporate office in Brentwood TN Monday through Wednesday. Please confirm you are able to meet this requirement.

GENERAL SUMMARY OF DUTIES:

Supports senior managers and provides timely high-quality assistance in all administrative and clerical capacities to top-level executives within the hospital. Impeccably skilled and organized with the ability to schedule meetings make travel arrangements and organize short and long-term calendars. Anticipates and addresses the needs of senior leadership and performs all administrative tasks necessary to ensure the hospital workflow runs at maximum efficiency.

Contract Management

Contract activity with moderate to high risk to the hospital. Contract activity may be non-routine and require development of specialized contract vehicles and techniques to accomplish business goals and objectives. Generally involves independent judgment and analysis of significant issue identification and resolution. May require development of new contract policies and processes or assessment of required deviations from
established norm.

ESSENTIAL FUNCTIONS:

Manage and coordinate daily weekly and monthly calendars of senior managers. Schedule necessary meetings and create transcribe and distribute meeting agendas and minutes.
Make and confirm all travel arrangements. Organize logistics and plan events. Setup accommodation and entertainment arrangements for company visitors.
Prepare correspondence reports and materials for publications and presentations. Generate regular reports manage spreadsheets and update databases.
Maintain log for all policies/procedures plans and contracts approved by the medical staff and the board.
Greet and receive visitors. Manage phone calls and emails with professionalism. Respond in a timely fashion to managers requests.
Establishes highest-level contract strategy and drives implementation of strategic contract opportunities with the most significant impact to the corporation.
Provides contractual domain expertise in implementation execution and administration. Ensures all contracts are up to date and meeting the quality indicators if it is applicable. Organize locate and update contracts as well as send to legal (corporate). Receives all original documents (Contract Services Cover Page; Appendix A) of any contract proposal. Work with Activault; upload all new contracts into the system. Establish a system for processing reviewing and renewing contracts.

REQUIREMENTS:

Associates Degree in business preferred.

EXPERIENCE

Minimum of 3 years of secretarial experience.
3-5 years of contract experience.
Paralegal experience preferred.

KNOWLEDGE/SKILLS/ABILITIES

Successful work experience as an Executive Assistant Administrative Assistant or similar role.
Strong working knowledge of office procedures and protocols
Proficiency with computer systems including experience with office management systems Microsoft Office suite and the ability to learn new software applications.
Proficiency with Power Point Data Analysis and Spreadsheets.
Familiarity with cloud systems and calendaring software.
Comfortable using all necessary office equipment including printers and fax machines.
Excellent professional communication skills written and verbal and the ability to type 60 WPM.
Commitment to discretion and confidentiality concerning sensitive company information.
Excellent organizational skills a proactive mindset and ability to multitask and prioritize work.
Additional duties as assigned.

Contract Management:

Excellent presentation teambuilding and leadership skills.
Ability to draft moderate to complex non-routine contractual instruments.
Ability to perform in complex cross-functional business environment
Motivational and visionary leadership skills.
Requires high degree of independent and creative judgment.
Working to excellent knowledge of corporate policies and procedures coupled with ability to identify required
improvement to established policies and to communicate implementation procedures to others.

Benefits:

Comprehensive health dental and vision insurance
Health Savings Account with an employer contribution
Life Insurance
PTO
401(k) retirement plan with a company match
And more!

ENVIRONMENTAL/WORKING CONDITIONS: Normal busy office environment with much telephone work. Possible long hours as needed. The description is intended to provide only basic guidelines for meeting job requirements. Responsibilities knowledge skills abilities and working conditions may change as needs evolve.

*If you are viewing this role on a job board such as or LinkedIn please know that pay bands are auto assigned and may not reflect the true pay band within the organization.

*No Recruiters Please

Required Experience:

Executive Assistant - Hybrid OpportunityThis role is hybrid with on-site work required at our corporate office in Brentwood TN Monday through Wednesday. Please confirm you are able to meet this requirement.GENERAL SUMMARY OF DUTIES:Supports senior managers and provides timely high-quality assistance...