Administrative Assistant 1 Coastal Region (PCN 10-9229)

The Department of Natural Resources Division of Forestry & Fire Protectionis recruiting for an Administrative Assistant 1 in Palmer.

This position is open to Alaska Residents only.

Please check ourresidency definition to determine if you qualify.

What You Will Be Doing:

This position is vital to the operations in the Coastal Region Office located in Palmer AK and has a wide range of duties. This position greets and assesses the needs of the public vendors and state employees by phone or in person and further assists by answering questions requesting support or directing them to another office or facility. It provides administrative support by managing travel reconciling state credit card transactions processing invoices maintaining records and assisting with project work. This person serves as the main point of contact for EFF (Emergency Fire Fighter) hiring payroll and workers compensation communicating needs supplying documents in a timely manner and researching missing information. This position serves as a backup to other administrative staff in their absence and fills in by doing a variety of tasks during a busy fire season.

Mission and Values/Culture:

The Division of Forestry & Fire Protection fosters a mission-driven culture with the responsibility for protecting Alaskas values including life and property from wildland fire. The Division of Forestry & Fire Protection works closely with federal state and local emergency response agencies as well as private industry vendors to provide wildland fire management and protection for the State of Alaska.

The high-functioning administrative team you will join supports the boots on the ground who ensure the safety of people property and resources in Alaska and nationwide.

We are looking for an enthusiastic dependable and detail-oriented individual to join our admin team.

Benefits of Joining Our Team:

The benefits of joining the DFFP administrative team include the opportunity to work with dedicated professionals who support each other while providing the necessary support to our critical wildland fire program and our expanding hazardous fuels program. The administrative team is expanding adding new staff and is actively creating a new administrative structure to support the divisions new organization.

The Working Environment You Can Expect:

This position is in Palmer at the Division of Forestry & Fire Protection Admin building at 101 Airport Road Palmer AK 99645. It is part of the Palmer Complex including the Warehouse and Hangar. The Administrative Building has a great view of the Chugach and Talkeetna mountains.

We are looking for a candidate who possesses the following position-specific competencies.

Click hereto learn more about working for the Division of Forestry & Fire Protection.

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2 Accounting Clerk and similar classes with the State of Alaska or the equivalent with another employer.

OR
Six months of any combination of post-secondary education vocational education and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:
Examples of advanced clerical experience include:

-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria rules regulations and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets appointment paperwork or required drug testing notifications for employees in positions requiring possession of a valid Commercial Drivers License (CDL).

** Please read the information below carefully. **

At the time of the interviewplease ensure that you provide the following materials. Failure to do so may result in loss of consideration. Required documents include:

SPECIAL NOTICES

Application Notice

How to Apply webpage. Your application must be received by 5:00 p.m. Alaska Standard Time on the closing date.

Supplemental Questions

For your application to be evaluated you must answer the Supplemental Questions. The State of Alaska (SOA) uses four proficiency levels to measure and describe an applicants competence in applying specific behaviors knowledge skills and abilities to accomplish a specific task. The four proficiency levels are Mastery Fluency Literacy and Discovery. You must rate your proficiency level for each competency listed in the supplemental questions.

Education

If post-secondary education is required to meet the minimum qualifications you must fill out the Education section of the application. If you have not yet obtained a degree please indicate the units you have completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.

Special Instructions for Foreign Education

Education completed at foreign colleges or universities may be used to meet the minimum qualifications listed above. If using this education to meet minimum qualification requirements you must demonstrate that the credentials have been submitted to a private organization specializing in interpreting foreign educational credentials and that such education has been deemed at least equivalent to that gained in standard U.S. education programs. Alternatively an accredited U.S. post-secondary institution must report that the other institutions transcript is given full value or that full value is recognized in relevant subject areas aligned with the post-secondary institutions curricula. It is your responsibility to provide this evidence when applying.

Work Experience

If using work experience not already documented in your application also provide the employers name job title employment dates and whether full or part-time. Applications will be reviewed to determine whether the responses are supported and whether the minimum qualifications are met. If they are not the applicant may not advance to the recruitment interview and selection phase.

Note: Attaching a resume does not substitute for completing the application in full. Noting see resume or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Bargaining Unit

If you are acurrent state employee please indicate the union to which you belong at the time of application. Do not complete this question if you are not a current state employee.

Drivers License Requirement

Applicants must possess a valid drivers license. Proof of licensure will be required prior to reporting to duty.

Please ensure your application (through work history training education licenses certifications etc.) supports/demonstrates that you possess the minimum required competencies for the job class.

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aids or services or alternative communication formats should call 1- or in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.

If you choose to be contacted by email please ensure that your email address is correct on your application and that your spam filter will permit emails from the domain.

Workplace Alaska Application Questions & Assistance

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll-free) or if you are in the Juneau area. Requests for information may also be emailed to

For assistance with your password please visitthe password reset page.

For specific information about this position please get in touch with the hiring manager at the following:

Will Pace

Administrative Officer 1 Coastal Region

Phone:

Email: