Reporting Specialiast

The Louisiana Office of Community Development (OCD) administers Community Development Block Grant Disaster Recovery and Mitigation (CDBG-DR and CDBG-MIT) grants and other federal and state funding allocated to the State of Louisiana. These programs support long-term recovery resilience and mitigation for communities affected by Presidentially Declared Disasters. OCDs grant portfolio exceeds $20 billion and encompasses multiple federal awards each containing numerous programs funding activities and implementation timelines.

This is a professional level position designed to implement disaster recovery programs under the Office of Community Development (OCD). The position will oversee or assist in the administration of disaster recovery programs in observance of federal and state statutory requirement and regulations and policies. This position requires a particular knowledge of aspects of disaster recovery disaster CDBG programs FEMA programs and other federal and state recovery initiatives and key disaster recovery entities and organizations.

• Overseeing the states capital construction program
• Working to provide state and federal grants for community development
• Development of the state budget
• Providing technology services
• Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
• Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricane

A baccalaureate degree plus two years of professional level experience in statistics data analytics information management accounting finance or economics.

Substitutions:

Six years of full-time professional experience in disaster recovery may substitute for degree.

A Masters degree from an accredited college or university may substitute for one (1) year of the required experience or two (2) years for a specialized degree in related fields.

Preferred Qualifications:

Knowledge of Community Development Block Grant

Knowledge of Federal Emergency Management Agency Public Assistance Program

Knowledge of States accounting system - LaGov

Professional experience with communications/public relations

Proficiency in Microsoft Office Suite

Advanced experience with Excel

Advanced experience with the Disaster Recovery Grant Reporting (DRGR) system

Advanced experience with reconciliation of systems

Advanced problem-solving skills

Essential Functions

(Duties are illustrative and not comprehensive. Responsibilities may vary.)

Provides technical assistance to grantees to assure that all projects and expenditures comply with federal rules and regulations and program agreements.

Provide specialized guidance on recovery program areas as it relates to policy and implementation.

Assist the division in interpretation and understanding specialized program directives best practices applicable regulations and legislation.

Coordinate with key partners and agencies for special disaster recovery needs and in the area of specific technical expertise.

Provide highly responsible and complex technical support in specialized recovery effort to division Director or designee and OCD management.

Provide timely and accurate information regarding the States federal grants to stakeholders. This is mostly reported in the Disaster Recovery Grant Reporting System (DRGR) which is used by HUD to review grant funded activities.

Prepare federally required reports including Quarterly Performance Reports in compliance with federal grant reporting needs.

Ability to provide reconciliations of activities reported in the various systems.

Oversee monitor and evaluate the administration of disaster recovery program payments to ensure accountability for state and federal regulations.

Process projects draw requests for funds by reviewing for adequate supporting documentation appropriate approvals mathematical accuracy and coding. Prepare draw request for submittal and payment by another state agency.

Maintain accounting records and budgets in the grants management system for all programs assigned. Reconcile grants management system to states accounting system.

Provide highly technical support to the Reporting Manager and problem-solving assistance to all Reporting staff.

Work across all grants and with all Reporting team members to provide consistency of functions within Reporting unit.