Project Manager Event Support

Rye, NY - USA

Monthly Salary: $ 60000 - 65000

Posted on: 9 hours ago

Vacancies: 1 Vacancy

Department:

Operations

Job Summary

Connecting Point Marketing Group a part of Emerald is a seacoast-based meeting/events marketing company. The purpose of our business is to build communities by connecting buying Executives and Suppliers to build relationships and business partnerships for a variety of industries. We produce Events that are unique in that they are high touch personalized and formatted with focused meetings based on mutual interest and an entire agenda designed to maximize business.

As a Project Manager you will support a wide range functions to ensure exceptional customer and vendor satisfaction. This role requires strong organizational skills attention to detail and the ability to manage multiple time-sensitive tasks in a fast-paced environment.

Key Responsibilities

Optional Activity Management

Manage optional activities including entering registrations into Salesforce (SF).

Perform weekly reconciliations.

Collaborate with Marketing and Digital teams to test event and registration pages to ensure full functionality.

Assist customers with registration receipts refunds and changes.

Monitor and maintain accurate activity capacities ensuring event teams and external vendors are informed of capacity status.

Accounts Receivable (A/R) Support

Assist with A/R processes by reviewing invoice batches downloading and saving invoices and completing vendor setup forms.

Coordinate with the billing team to ensure timely and accurate invoicing.

Audit sales data in Salesforce and A2Z to ensure accuracy.

Review sales contracts for completeness and work with the sales team to resolve discrepancies.

Provide exceptional customer service and assist customers with billing-related inquiries.

Accounts Payable (A/P) Support

Support A/P processing to ensure timely vendor payments.

Review invoices and vendor setup forms.

Monitor invoice processing status and follow up as needed.

Qualifications

Strong team player with a collaborative mindset.

Excellent written and verbal communication problem-solving and organizational skills.

Proficient in Microsoft Office (Excel Outlook) and Salesforce; enthusiasm for learning new systems.

Ability to excel in a deadline-driven fast-paced environment.

Task-oriented with strong attention to detail and the ability to manage time-sensitive deliverables.

Willingness and ability to travel when necessary.

About Emerald

At Emerald we strive to foster a diverse and inclusive community. We actively recruit and champion candidates who bring new perspectives from varied professional backgrounds and experiences and we are intentional about ensuring a positive hiring experience for everyone. Our job postings dont contain experience inflation and most dont require college degrees. Instead theyre crafted to focus on outcomes and transferable experiences that are assessed in a structured interview process carried out by trained hiring teams.

COMPENSATION & BENEFITS

Target Compensation: $

Please note that this range reflects a reasonable estimate of the target compensation for this position. This range may ultimately vary based on a candidates qualifications and may be higher where required by applicable law.

We offer a competitive benefits package designed to strengthen our employees physical and mental health including unlimited vacation for exempt employees flexible working locations 401(k) plan with a company match medical/dental/vision coverage with inclusive provisions including transgender services and fertility benefits parental and caregiver leave dependent commuter and FSA benefits professional development programs like Toastmasters and mental wellness tools.

If you need accommodation in our application process or have questions about our posted salary range please email our Talent Acquisition team at

Required Experience: