Legal Administrative Assistant Real Estate, Corporate, andor China Group

Legal Administrative Assistant

About Our Client

Our client is a leading international business law firm with a strong presence in Canada and across global markets. Known for excellence collaboration and innovation the firm offers a professional environment where legal support staff are highly valued and supported in their growth. The Vancouver office is centrally located downtown and offers the opportunity to work on sophisticated cross-border matters.

The Opportunity

Our client is seeking a Legal Administrative Assistant to support a team of lawyers primarily practicing in Real Estate Corporate and China-related matters. This role is ideal for an experienced legal assistant who thrives in a fast-paced environment enjoys variety and takes pride in delivering exceptional administrative and client service support.

Key Responsibilities

• Prepare revise and format legal documents correspondence and agreements including lengthy documents with multiple versions and blacklines
• Manage lawyers calendars including scheduling meetings video conferences and travel arrangements
• Organize materials and prepare documentation for client meetings and transactions
• Provide professional administrative support including answering phones managing mail and distributing correspondence
• Communicate directly with clients external counsel and stakeholders escalating matters to lawyers as required
• Coordinate file openings and closings including conflict checks
• Manage billing processes including time entry drafting accounts and accounts receivable follow-up
• Maintain filing and bring-forward systems (electronic and/or manual)
• Complete electronic and manual filing
• Provide basic EnglishMandarin translation support
• Perform additional administrative duties as required

Qualifications & Experience

• Previous experience as a Legal Administrative Assistant ideally within Real Estate Corporate and/or China practice areas
• Fluency in Mandarin (written and spoken) is required
• Strong MS Word skills including advanced document formatting
• Experience with Excel PowerPoint iManage Nuance and Elite/Webview is an asset
• Excellent organizational and time-management skills
• Strong communication and interpersonal skills
• Detail-oriented proactive and solutions-focused

Required Experience:

Junior IC