Music Department Coordinator
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Job Location:
Northfield, OH - USA
Monthly Salary:
$ 19 - 21
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Position Title: Music Department Coordinator.
Department: Music Department
Classification: Non-Exempt.
FTE: 0.83.
Work Schedule: Monday - Friday 8:00 AM - 5:00 PM. This position follows the academic calendar with periods of increased activity during performance seasons.
Work Location: On Campus.
Hourly Rate: $19.00 $21.00.
Position Overview:
The Music Department Coordinator supports the planning scheduling and execution of departmental performances and events. This role manages event logistics coordinates communication across faculty and staff supervises student workers and ensures accurate documentation and promotion of department activities.
Essential Job Duties:
- Event Scheduling and Calendar Management.
- Coordinate and organize department events including student recitals and auditions.
- Maintain multiple calendars and scheduling systems.
- Collaborate with the Music Organizations office on scheduling and event logistics.
- Collaborate with faculty to organize faculty and guest recitals.
- Organize sign up procedure for the years junior and senior recital scheduling.
- Reserve and schedule performance and rehearsal spaces for music department events.
- Share event information with recording staff and piano technicians.
- Add events to house and stage management schedules and recital planning calendars.
- Distribute weekly event calendar communications with updated event information.
- College Room Scheduling.
- Serve as the primary room scheduler for music buildings and Boe Chapel.
- Coordinate room usage to support academic rehearsal and performance needs.
- Student Employee Supervision (House and Stage Managers).
- Recruit and hire student workers in the spring for the following academic year.
- Conduct initial training during the first Saturday after classes begin.
- Maintain and monitor shift signup calendars.
- Send shift reminders and provide ongoing training and support as needed.
- Event Promotion and Poster Design.
- Design and print promotional posters for department and ensemble events.
- Ensure materials align with departmental and institutional standards.
- Concert Program Production and Records Management.
- Gather and format program information for department events.
- Oversee printing and preparation of concert programs.
- Submit program information to BMI ASCAP and SESAC as required.
- Maintain organized event records including archival program binders.
- Maintain the Student Information System with performance and attendance information.
- Facilities Coordination.
- Submit and track CHM and facilities work orders related to events and departmental needs.
Supervision Received and Exercised:
- Reports to theDepartment Chair of Music.
- This position supervises student workers.
Required Qualifications:
- Education:
- Bachelors degree or equivalent work experience.
- Experience:
- Strong organizational and project management skills.
- Ability to manage multiple deadlines and coordinate complex schedules.
- Effective written and verbal communication skills.
- Experience working with event planning scheduling systems or academic environments preferred.
- Graphic design or layout experience.
Prerequisites:
- Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks reference checks verification of work history verification of any required academic credentials licenses and/or certifications a motor vehicle check verification of DOT certification a credit check employment eligibility verification and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.
Disclaimer:
- This position may require you to report early stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
- This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College with or without prior notice.
- Review of applications begins immediately and continues until the hire is complete. We accept only online applications.
Required Experience:
IC
Key Skills
- Experience Working With Students
- Time Management
- Classroom Management
- Algebra
- Behavior Management
- Classroom Experience
- Lesson Planning
- Smartsheet
- Special Needs
- Teaching
- Experience with Children
- Dancing
About Company
Join Our Community - Work at St. Olaf! Founded in 1874, St. Olaf College is a residential, coeducational liberal arts college with approximately 3,000 students and 800 faculty and staff. The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, histo ... View more
