Administrative Operations Specialist

Special Instructions to Applicants:

All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application preferably in a PDF format to avoid any formatting issues.

About Rice:

Boasting a 300-acre tree-lined campus in Houston Texas Rice University is ranked among the nations top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system which supports students intellectually emotionally and culturally through social events intramural sports student plays lectures series courses and student government. Developing close-knit diverse college communities is a strong campus tradition which is why Rice is highly ranked for the best quality of life and the best value among private universities.

Rice is also a wonderful place to work. Rice faculty staff and students share values essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rices culture. They come through in how we treat each other and welcome our visitors. These values can be recalled simply by our name RICE Responsibility Integrity Community and Excellence.

Position Summary:

The Administrative Operations Specialist provides administrative support to Student Judicial Programs at Rice University. Student Judicial Programs articulates and enforces the expectations of Rice Universityexpectations that represent our shared values as a community. This role will be responsible for a variety of administrative and financial matters related to the offices operations and will serve as a frontline contact for students campus partners and external entities. As an integral member of the team the specialist assists with the day-to-day functions of the department with a special emphasis on empathetic interactions with students experiencing conduct-related issues.

Ideal Candidate Statement:

The ideal candidate for this position deeply believes in the offices mission and is committed to supporting its goals of articulating and enforcing expectations for the Rice community. They positively impact the office culture exhibit strong character and execute assigned responsibilities efficiently and effectively. They proactively support the offices staff and collaborators adapt to changing circumstances and manage unexpected challenges seamlessly.

Workplace Requirements:
This position is full-time requiring all duties to be performed in person at Rice University MondayFriday 8:30 AM to 5 PM in Lovett Hall. This position requires the ability to climb three flights of stairs to access the Rice policy 440 work arrangements may be subject to change.

Hiring Range: $45000$47500 annually contingent upon qualifications and experience
*Exempt (salaried) positions underFLSA are not eligible for overtime.

Minimum Requirements:

• Bachelors degree

  • In lieu of the education requirement additional related experience above and beyond what is required on an equivalent year-for-year basis may be substituted

• 1 years of experience in an office administrative setting

  • In lieu of the experience requirement additional related education above and beyond what is required on an equivalent year-for-year basis may be substituted

Skills:

• Excellent organizational skills

• Ability to take initiative and ownership of projects

• Strong written and verbal communication skills

• Ability to exercise sound judgment in decision-making

• Relevant subject matter knowledge

Preferences:

• More than two years of administrative office experience

• Experience working in a higher education or counseling/social work environment

• Experience with Maxient Microsoft Office and Google Drive systems

Essential Functions:

• Implements administers and evaluates the day-to-day business and administrative activities of Student Judicial Programs

• Participates as a member of the conduct office team including interacting with students and other offices (internal and external) addressing office matters and assisting students with questions and issues relating to policies practices and rulesall with the utmost professionalism

• Maintains student records in accordance with applicable laws and office practices

• Manages the departments email and phone communications

• Oversees and processes financial transactions; produces monitors and reconciles budget statements; researches identifies and resolves discrepancies

• Provides input on the budget budget planning and other financial matters

• Maintains organization of office space including purchasing and tracking inventory of supplies and equipment

• Updates and maintains the Student Judicial Programs website

• Organizes manages and completes special projects

• Collects and analyzes data; creates reports; reviews and explains trends; formulates and evaluates alternative solutions and recommendations to achieve the goals of the program or function

• Analyzes and interprets policies; develops revises and implements procedures

• Assists in developing and implementing training for student leaders and organizations with oversight by the Director

• Performs all other duties as assigned

Additional Functions:

• Performs human resources transactional support by assisting with training logistics onboarding and ordering for workstation needs

Rice University HR Benefits: Mission and Values: Mission and Values Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race color religion age sex sexual orientation gender identity national or ethnic origin genetic information disability or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process please get in touch with Rice Universitys Human Resources Office via email at for support.

If you have any additional questions please email us at Thank you for your interest in employment with Rice University.