Head Start Administrative Assistant- Region IV

ICF seeks a full-time Administrative Assistant to support the Region 4 Training and Technical Assistance (TTA) Team. The Administrative Assistant works under the direction of the TTA Coordinator (TTAC) supporting administrative functions necessary to provide TTA services to Head Start and Early Head Start programs.

Up to 25% travel will be required to fulfill the duties of the position. This position is based out of the Region 4 Federal Office in Atlanta GA with telework opportunities available as approved by the regional office.

Basic Qualifications:

The Administrative Assistant shall have:

• A minimum of a two-year college degree from accredited college or university required.
• 1 years experience aggregating data and producing reports based on multiple data sources.
• 1 years experience in Microsoft Office Suite or similar applications and in the use of Smartsheet software and other required applications for collaboration and information management.
• 1 years experience communicating both orally and in writing to various audiences.
• 1 years experience organizing and performing multiple tasks at the same time.
• 1 years experience providing administrative support to project and/or contract management team and staff who work remotely.
• 1 years experience with in-person event coordination and planning technical set up and operation as well as that provided virtually through platforms such as MS Teams and Zoom preferred.

Key Responsibilities:

The Administrative Assistance (AA) shall provide the following in-person or virtually as determined by the regional office.

• Provide general administrative support for TTA contract activities and deliverables as directed by the Regional TTA Coordinator and the Regional Area Office.
• Conduct event planning for regional area TTA meetings and events including provision of virtual TTA.
• Perform clerical and administrative duties including data entry data aggregation and recordkeeping.
• Aggregate and prepare data from OHS owned systems to inform and report on TTA activities.
• Support TTAC in preparing and submitting accurate and timely monthly and quarterly reports and travel plans. Maintain access and accuracy of record-keeping and data entry across various data systems.
• Support the TTAC in completing the Annual Training Plan (ATP) process.
• Incorporate other tasks specific to the support of the TTAC work or as requested by the COR.
• Participate in national regional and state work groups and meetings as directed by the OHS COR.
• Support emerging OHS initiatives and priorities.
• Serve as the Smartsheet link between the Office of Head Start and regional contract staff and provide Smartsheet support to the contract and team; including but not limited to supporting the teams understanding use and troubleshooting of the OHS Travel Planning and Approval System.

Preferred Skills/Experience:

• Bachelors degree from an accredited U. S. college
• Smartsheet proficiency
• Experience with virtual platforms such as Zoom Microsoft Teams etc.
• Experience working with federal government programs particularly in a consulting environment
• Experience providing logistical support and general project support such as activity tracking task coordination and material formatting
• Experience setting up and managing webinars
• Excellent verbal oral written communication skills

Professional Skills:

• Superior attention to detail and the ability to meet stringent deadlines
• Strong analytical problem-solving and decision-making capabilities
• Ability to be flexible multi-task prioritize and manage multiple activities simultaneously in a fast-paced changing environment
• Strong team player with the ability to take initiative and work well independently
• Ability to work with all levels of internal staff as well as outside clients and vendors
• Exceptional interpersonal skills including courtesy professionalism and a cooperative attitude
• Ability to build productive business relationships
• Excellent time management and communication skills
• Ability to exercise good judgment discretion tact and diplomacy

Working at ICF

Pay Range - There are multiple factors that are considered in determining final pay for a position including but not limited to relevant work experience skills certifications and competencies that align to the specified role geographic location education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is: