Administrative Specialist Office of Legal Services

In this role you will provide essential administrative support to help ensure our departmentoperatesefficiently and effectivelybecause behind every breakthroughtheresa team working together with purpose. Reporting to theLead Legal Analystyoullmanage a variety of tasks with precision and confidentiality supporting the legal team as they safeguard the hospitals integrity and mission.

Werelooking for someone who brings:

• Attention to detail and strong organizational skills.

• Outstanding communication abilities.

• Proficiencywith Microsoft Office and related technologies.

• A positive solutions-oriented mindset and eagerness to learn.

• Someonewhodemonstratespoise and professionalism in all interactions.

This is more than an administrative positionitsan opportunity to contribute to life-saving work in a collaborative fast-paced environment. Ifyoureready to make a difference and uphold the values that define St. Jude we invite you to join our team.

This position is 100%on-sitein-person in Memphis TN.

Job Responsibilities:

• Administrative tasks likescheduling. meetingseventplanningcoordinatingtravel document formatting and editingtrackingandmaintainingvendor contracts coordination with other teamsetc.

• Ability to manage complex calendars for seniorstaff and legalleadership in both onsite and remote environments including scheduling high-priority meetings resolving conflicts proactively and coordinating with internal and external stakeholders.

• Prepare and manage reports related to budget expensesetc. seeking guidance as needed.

• Manage telephone calls/voicemails and communicate messages as needed.

• Act as a point of contact for routine administrative tasks like ordering office suppliesetc.

• Support in the recruitment process by coordinating itinerariesand travelfordepartmental visitors or new recruits.

• Assistingin draftingStandard Operating Procedures (SOPs)related to administrative tasks.

• Perform other duties as assigned to meet the goals andobjectivesof the department and institution.

• Coordinate and execute events of varying sizes from internal team meetings to large organizational gatherings ensuring alllogistics vendor coordination and communication are handled seamlessly.

Minimum Education and/or Training:

• High School Diploma/GED.

• Bachelors Degree preferred.

Minimum Experience:

• Minimum Experience: 2years experiencein administration or related field.

• Experience Exception: Bachelors degree and no experience.

• Some experience with office technologies including Microsoft Office (Word/ Excel/ Power point etc.).

• Proven experience providing executive-level calendar management support in onsite and remote environments.

• Demonstrated experience coordinating and executing events managinglogistics vendors and communications.