CME Meeting Services Support Specialist

Job Description

Primary responsibilities for this role include but are not limited to the following:

• Support the global meeting and congress financial process in all aspects from payment to reconciliation

• Support the creation of expense reports on behalf of the Travel Meetings & Cards function and submit documentation per internal guidelines

  • Audit of Corporate Card statement to ensure all charges on the statement are accurate

  • Reconcile (for expense reports) Corporate Card statements with charges appearing in the Employee Expense Management System

  • Reconcile invoices/statements prior to expense report/PPR preparation and submission

  • Validate required receipts for expense report are available/attached

  • Request any missing receipts/invoices from Meeting Planning Analysis

  • Ensure submission of expense reports/PPRs are done timely to avoid late payments

• Support and process creation of purchase orders vendor adds and associated invoices payments as needed to support the program

• Ensure that all payments reconciliation files and journals are tracked and processed in a timely manner and according to our financial processes

• Support year-end activities related to congresses by ensuring that accruals (and accrual reversals) are processed according to our financial timelines.

• Work closely with Travel Meetings & Card (TM&C) Regional leads and Process Excellence in support of the global meeting and congress financial process

• Work closely with the Meeting Planning Agency (MPA) to facilitate payments for congresses and meetings

• Work with our Card Strategy and Procure-to-Pay organizations as needed for payment issue resolution

• Maintain and continuously update process documentation (Standard Operating Procedures); understand global congress-related SOPs and relevant policies

• Handle inquiries as needed

• Demonstrate professionalism meticulousness and attention to detail in dealing with colleagues internal clients and suppliers

• Assist management to facilitate continuous process improvement and ensure tight cost control leading and supporting Lean initiatives and maintaining integrity of systems

• Any other duties that are within the scope spirit or purpose of the role or as reasonably requested

Qualifications

Education:

• Bachelors Degree in Business Administration Science Economy Accounting Finance or any other related disciplines.

Skills Required:

• Minimum 3 years of work experience in basic accounting accounts payable finance or business administration

• Intermediate MS Excel skills

• Language requirements: Able to speak read & write in English and Polish

• Effective communication (internal & externally) skills both written and spoken in English

• Detail oriented

• Basic understanding and practical knowledge of processes in Finance

• Ability to work independently and collaboratively within a geographically disbursed team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness

• Strong communication interpersonal and organization skills required

• Positive and proactive attitude can-do mindset problem solving and analytical skills

• Process improvement orientation

Preferred:

• Experience with SAP (Employee Expense Management Shopping/Purchase Order and Payment Portal Requests) CVENT

• Working knowledge in departmental technology tools (SharePoint EngageZone)

• Experience with internal controls and process standardization preferred

• Ability to navigate through change or uncertainty

• Results oriented sense of urgency knows how to prioritize ability to communicate and to create rapport with stakeholders effective communication.

• Should have a broad knowledge and understanding of most meeting types be familiar with congresses/conventions travel and payments and be up to date on internal procedures guidelines and policies within our company

• Experience in a global environment setup

What we offer

• Exciting work in a great team global projects international environment

• Opportunity to learn and grow professionally within the company globally

• Hybrid working model flexible role pattern

• Competitive salary & incentive pay

• Pension and health insurance contributions

• Internal reward system and referral scheme

• 5 weeks annual leave5sick days15days of certified sick leave paid above statutory requirements annually40 paid hours annually for volunteering activities12weeks of parental contribution

• Cafeteria for tax free benefits according to your choice (meal vouchers Lítačka sport culture health travel etc.) Multisport Card

• Vodafone Raiffeisen Bank Foodora and discount programmes

• Up-to-date laptop and iPhone

• Parking in the garage showers refreshments massage chairs library music corner

Required Skills:

Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

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Merck & Co. Inc. Rahway NJ USA also known as Merck Sharp & Dohme LLC Rahway NJ USA does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place introductions are position specific. Please no phone calls or emails.

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