Accounting Specialist

Lake Mary, FL - USA

Monthly Salary: Not Disclosed

Posted on: 11 hours ago

Vacancies: 1 Vacancy

Job Summary

Metric Engineering is hiring an Accounting Specialist based out of our Lake Mary FL office. This position is responsible for managing the lifecycle of project accounting in accordance with established accounting standards and project accounting policies. The role ensures compliance with contractual guidelines and requirements. The ideal candidate will haveknowledge of the Florida Department of Transportation (FDOT) CITS internal invoicing portal and experience with County and City invoicing processes including preparation submission tracking and reconciliation of invoices in accordance with agency requirements.

Primary Responsibilities:

Billing and Accounting Setup:Review fees and other accounting-related matters to ensure accurate allocation of labor and expenses to projects.
Project Charge Review:Review and evaluate project charges for accuracy complete cost transfers update project budgets as needed and ensure all project data is current.
Project Performance Monitoring:Monitor key indicators (e.g. negative variance backlog) for projects and keep PMs and accounting informed of any concerns.
Project Review:Research unbilled issues and optimize billing opportunities.
Subconsultant Expense Management:Support PMs with subconsultant expenses by reviewing and approving subs invoices in line with contract terms.
Invoice Processing:Process subconsultant invoices company invoices and project financial reports on a monthly basis or according to the project schedule.
Ensure draft invoices are accurate and aligned with contract requirements. Identify corrections needed obtain documentation and approval from the PMs.
Submit final invoices to clients. Maintain organized billing folders for all projects including expenses consultant invoices and monthly invoices per company standards.
Prepare final invoice packages including draft and final invoices with all relevant backup documentation for reconciliation by the Accounting Department.
Team Collaboration
Work with the Accounts Payable team to resolve issues related to consultant invoicing and reimbursable expenses.
Collaborate with the Accounts Receivable team to reconcile any discrepancies.
Project Close-Out:Assist the project management team with the project close-out process including final invoices and the release of retainage.
Close out project accounts upon project completion.
Reporting:Prepare special project reports for PMs and others.
Ongoing Learning:Stay up to date with the latest accounting principles and related subject matter.
Additional Responsibilities:Perform other duties and assignments as needed.

Education Knowledge Skills and Experience:

Education:Bachelors degree in Accounting Engineering Business or a related field preferred but not required. Strong relevant experience in lieu of a degree is acceptable.
Experience:3 to 5 years of experience in accounting preferably in the A/E/C (Architecture Engineering and Construction) industry.
Technical Skills:Intermediate to advanced proficiency in Microsoft Excel. Experience with Deltek Vision Vantagepoint or similar accounting platforms is a plus.
System Adaptability:Ability to quickly learn new systems and procedures.
Contract Knowledge:Familiarity with standard contract terms (hourly lump sum not-to-exceed) and their application in the billing process.
Attention to Detail:Strong attention to detail and accuracy.
Work Style:Ability to work effectively both independently and as part of a team under deadlines and in response to shifting priorities.
Communication Skills:Excellent written and verbal communication skills

Metric Engineering is a leader in transportation engineering and design because we hire people who dance to the beat of a slightly different drum. We value creativity as much as precision aesthetics as much as practicality. We care deeply about the work we do and the impact it has on those in our community. We listen.

Metric Engineering Inc. provides equal employment opportunity for everyone regardless of age sex color race creed national origin religious persuasion marital status or disability that does not prohibit performance of essential job addition laws regarding veterans status are observed.

Metric Engineering provides a comprehensive suite of benefits including:

Health & Wellbeing Benefits:
- Medical dental & vision coverage for employees and their eligible dependents available
- Paid time off
- Holiday pay
Financial Benefits:
- 401(k) plan with a generous company match
- Basic life insurance
- Optional life insurance
Career Development:
- Professional development program based on company approval for:
  - Formal education
  - Obtaining professional registrations
  - Participating in professional seminars and conferences
  - Professional society memberships

Required Experience:

Primary Responsibilities:

Billing and Accounting Setup:Review fees and other accounting-related matters to ensure accurate allocation of labor and expenses to projects.
Project Charge Review:Review and evaluate project charges for accuracy complete cost transfers update project budgets as needed and ensure all project data is current.
Project Performance Monitoring:Monitor key indicators (e.g. negative variance backlog) for projects and keep PMs and accounting informed of any concerns.
Project Review:Research unbilled issues and optimize billing opportunities.
Subconsultant Expense Management:Support PMs with subconsultant expenses by reviewing and approving subs invoices in line with contract terms.
Invoice Processing:Process subconsultant invoices company invoices and project financial reports on a monthly basis or according to the project schedule.
Ensure draft invoices are accurate and aligned with contract requirements. Identify corrections needed obtain documentation and approval from the PMs.
Submit final invoices to clients. Maintain organized billing folders for all projects including expenses consultant invoices and monthly invoices per company standards.
Prepare final invoice packages including draft and final invoices with all relevant backup documentation for reconciliation by the Accounting Department.
Team Collaboration
Work with the Accounts Payable team to resolve issues related to consultant invoicing and reimbursable expenses.
Collaborate with the Accounts Receivable team to reconcile any discrepancies.
Project Close-Out:Assist the project management team with the project close-out process including final invoices and the release of retainage.
Close out project accounts upon project completion.
Reporting:Prepare special project reports for PMs and others.
Ongoing Learning:Stay up to date with the latest accounting principles and related subject matter.
Additional Responsibilities:Perform other duties and assignments as needed.

Education Knowledge Skills and Experience:

Education:Bachelors degree in Accounting Engineering Business or a related field preferred but not required. Strong relevant experience in lieu of a degree is acceptable.
Experience:3 to 5 years of experience in accounting preferably in the A/E/C (Architecture Engineering and Construction) industry.
Technical Skills:Intermediate to advanced proficiency in Microsoft Excel. Experience with Deltek Vision Vantagepoint or similar accounting platforms is a plus.
System Adaptability:Ability to quickly learn new systems and procedures.
Contract Knowledge:Familiarity with standard contract terms (hourly lump sum not-to-exceed) and their application in the billing process.
Attention to Detail:Strong attention to detail and accuracy.
Work Style:Ability to work effectively both independently and as part of a team under deadlines and in response to shifting priorities.
Communication Skills:Excellent written and verbal communication skills

Metric Engineering provides a comprehensive suite of benefits including:

Health & Wellbeing Benefits:
- Medical dental & vision coverage for employees and their eligible dependents available
- Paid time off
- Holiday pay
Financial Benefits:
- 401(k) plan with a generous company match
- Basic life insurance
- Optional life insurance
Career Development:
- Professional development program based on company approval for:
  - Formal education
  - Obtaining professional registrations
  - Participating in professional seminars and conferences
  - Professional society memberships

Required Experience: