Administrative Assistant Railyard Event & Conference Center
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Job Location:
Elkins, WV - USA
Monthly Salary:
Not Disclosed
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
Administrative Assistant - The Railyard Event & Conference Center
The Railyard Event & Conference Center will be a premier destination for Conventions Conferences Meetings Dinner Shows and Entertainment in the heart of Elkins West Virginia. It is expected to open in Summer 2026 but we are hiring for key positions NOW to ensure a smooth opening of this fantastic new facility!
Position Summary
The Administrative Assistant provides high-level administrative financial ticketing andon-boarding support to ensure the seamless daily operation of the Event & Conference Center and Theater. This role is essential in maintaining operational accuracy supporting revenue tracking coordinating with corporate accounting and managing organized on-boarding systems.
The ideal candidate is detail-obsessed process-driven and thrives in a fast-paced hospitality and entertainment environment where organization directly impacts performance.
Key Responsibilities
Administrative & Operational Support
- Maintain master event calendars for conferences meetings theater productions rehearsals and internal functions
- Coordinate contracts proposals invoices and deposits with Sales and Accounting
- Support the General Manager and Events Team with reporting dashboards and performance tracking
- Maintain organized digital and physical filing systems
- Assist with internal documentation updates and standard operating procedures
- Organize and maintain all property SOPs ensuring accessibility and version control
Ticketing & Revenue Administration
- Manage Ticketing Services and Ticket Sauce platforms
- Monitor ticket sales activity and assist with reconciliation reporting
- Download and distribute ticketing invoices and billing documentation to accounting systems
- Ensure accuracy and alignment between ticketing reports and financial records
Financial & Corporate Accounting Support
- Track event billing timelines and ensure deposits and final payments are processed on schedule
- Download invoices and bills and input documentation into accounting systems
- Assist with budget tracking and cost reconciliation
- Coordinate purchase orders and vendor payments
- Provide administrative and documentation support to Corporate Accounting
- Maintain accurate CRM and event management system records
Human Resources & On-boarding Coordination
- Manage new hire paperwork and ensure completion of required employment documentation
- Track on-boarding progress and training checklist completion
- Maintain organized personnel files in compliance with company standards
- Ensure on-boarding materials and training documentation remain current and accessible
Communication & Office Support
- Manage inbound inquiries and route appropriately
- Draft professional internal communications as needed
- Schedule internal meetings and coordinate leadership calendars
- Maintain shared team resources and documentation templates
- Ensure consistency and professionalism across administrative processes
Qualifications
- Experience in hospitality events entertainment or administrative operations preferred
- Strong organizational and multitasking skills
- High attention to detail and accuracy
- Proficiency with Microsoft Office Google Suite CRM systems and digital filing platforms
- Ability to work in a fast-paced deadline-driven environment
- Strong written and verbal communication skills
Why Join Our Team
- Dynamic creative hospitality-driven environment
- Opportunity to support high profile events and productions
- Collaborative team culture
- Growth potential within Events & Conference Operations
Additional Information:
Please note this job description is not a comprehensive listing of activities duties or responsibilities required for this job. Standard Operating Procedures Training Checklists and Departmental Handbooks will be provided to ensure the associate is trained in all duties and responsibilities of the position. Duties responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Up to Par ManagementandTaylor Hospitalityare Equal Employment Opportunity companies we are proud to be an equal opportunity workplace and an affirmative action employer. We are committed to equal employment opportunity regardless of race religion sex national origin sexual orientation age citizenship marital status or disability.
Up to Par Management Taylor Hospitality is a leading club and hospitality management company specializing in golf country club and hospitality operations. Up to Par Management Taylor Hospitality is a growth-oriented company providing opportunities for its properties and team members to excel and advance with the company. Through a philosophy of continuous improvement operational excellence and flawless execution Up to Par/Taylor Hospitality develops and delivers innovative solutions for its customers while providing a dynamic and challenging environment for its team the last few years there have been several internal promotions with our company which is a testament for our continued growth and possibilities for advancement for the right candidate.
Required Experience:
Junior IC
Key Skills
- Generator
- Accomodation
- Football
- Advertising
- Architectural Design
About Company
; Administrative Assistant - The Railyard Event & Conference Center The Railyard Event & Conference Center will be a premier destination for Conve...
