Special Services Business Assistant
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1 Vacancy
Job Summary
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JOB TITLE: SPECIAL SERVICES BUSINESS ASSISTANT
JOB SUMMARY: This position works under the direction and supervision of the Executive Director of Special Services. The candidate who fills this position must maintain a variety of department records demonstrate proficiency in financial and office software have the ability to organize and maintain multiple on-going projects and have exceptional customer service skills.
ESSENTIAL FUNCTIONS:
- Plans organizes and performs administrative support functions related to activities and operations of the Special Services office.
- Assist the Office Manager with purchasing and maintaining financial records for district funds (bond general and federal).
- Provides support and assistance to the Special Services Office Manager and Special Services Administrators.
- Maintains records for all paraprofessionals and their certifications in accordance with state law. Coordinates enrolls and administers the certification testing process for paraprofessionals
- Collects Time and Effort sheets from federally paid employees in accordance with state law.
- Demonstrate working knowledge of educational databases and state reporting portals.
- Assists with professional development records including but not limited to site and district plans.
- Receives deliveries and communicates with the Special Services team and sites accordingly.
- Willing to work collaboratively within the team to ensure the needs of students teachers and administrators are met in a timely manner.
- Perform other duties and responsibilities as assigned by the Executive Director of Special Services.
EDUCATIONAL/TRAINING REQUIREMENTS:
- High School Diploma
- 3 or more years of experience working in a professional office setting
- Demonstrate working knowledge of basic office procedures basic accounting typing and a variety of computer applications (e.g. Word Excel PowerPoint etc.)
- Command of the English language both written and verbal.
- Perform difficult complex and confidential responsible clerical and secretarial work independently and effectively.
- Such an alternative to the above qualification as the Executive Director of Special Services may find appropriate and acceptable.
WORKING CONDITIONS:
- Generally the job requires 80% sitting 10% walking and 10% standing.
- Requires fine finger dexterity to use office equipment office technology and maintain accurate filing systems.
- Effectively coordinate a variety of difficult technical administrative functions at a level requiring extensive independent decision-making within established rules policies and procedures
- Must regularly lift and/or move objects up to 10 pounds and occasionally lift and/or move objects up to 50 pounds.
- May experience constant interruptions inflexible deadlines and changes to normal routines.
TERMS OF EMPLOYMENT:
- 237 day contract 8 hours per day
STATUS: Non-exempt Support
EVALUATION: This job description is not designed to cover or contain comprehensive listings of activities duties or responsibilities that are required of the employee of this job. Duties responsibilities and activities may change at any time with or without notice. Performance of this job will be evaluated annually in accordance with the provisions of the Boards policy of evaluation for certified personnel.
Required Experience:
Junior IC
Key Skills
- Data Entry
- Developmental Disabilities Experience
- Behavior Management
- Data Collection
- Special Education
- Personal Injury Law
- Special Needs
- Experience with Children
- Human Resources
- Tube Feeding
- Word Processing
- Writing Skills
About Company
Yukon Public Schools (YPS) first opened its doors in 1891 in a small, one-room frame building. Fast-forward 127 years later, YPS now serves over 9,200 students across the greater Yukon area covering 68 square miles of Canadian County, including Yukon, NW Oklahoma City, SW Oklahoma Cit ... View more
