Administrative Assistant to the HS Principal

The Brookfield R-III School District is seekingqualified applicants as an Administrative Assistant to the High School Principal

Job Title: Administrative Assistant

Department: Administration

Reports to: Building Principal

Classification: Support Staff: Non-Exempt

Start Date: Successful candidate will start approximately April 1 2026

Terms of Employment: This is an 11-Month position. (August 1 - June 30 of each school year with approx 220 working days.) TheSchool Building Offices are closed for business during the month of July and the office staff is typically not scheduled at that time unless absolutely necessary. Hourly rate reviewed annually with insurance & retirement benefits according to Board policies.

Summary

To assure the smooth and efficient operation of an office so that the offices maximum positive impact on the education of children can be realized.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Essential Duties and Responsibilities

An individual who holds this position is responsible for:

• Operate personal computer and peripheral equipment photocopier 10-key calculator and other office equipment with high degree of skill.
• Performs secretarial and office management tasks.
• Performs budgeting requisitioning and bookkeeping tasks as needed following established district rules and regulations.
• Maintains files and records.
• Has a diversity of duties and responsibilities involving knowledge and application of district policies and procedures that require considerable independent judgment in the determination of actions to be taken.
• Greets visitors and clients in a pleasant respectful manner and responds to inquiries in a timely manner.
• Answers phone in a pleasant respectful manner and routes calls to appropriate personnel.
• Efficiently responds to questions of staff and community patrons.
• Independently or as assigned composes confidential and general correspondence reports memorandums forms and statistical data.
• Submit purchase orders order supplies and materials as needed for the district.
• Check in purchases.
• Monitor and track leave requests.
• Assists with scheduling and enrollment of students.
• Type bulletins newsletters and programs as needed.
• May open and sort mail.
• May be called upon to make travel arrangements for administrators or staff.
• Consistent and regular attendance is an essential function of this position.
• Required to clock in and out each day they are scheduled to work. Clocking must reflect true time worked.
• Ability to work to implement the vision and mission of the district.
• Be able to understand and submit online reports to state and federal agencies.
• Have the ability to learn new systems and software.
• Prepare student and teacher handbooks.
• Demonstrate professionalism and appropriate judgment in behavior speech dress and appropriate professional manner for the work setting.
• Maintains strict confidentiality.
• Monitors copy machines and fax. Place service calls as needed.
• Attends meetings and trainings as directed.
• Adheres to good safety practices.
• Adheres to all district rules regulations and policies.
• All other duties as required or assigned.

Qualifications

• A high school diploma is required.
• Additional preparation and/or college work related to educational office training preferred.
• Strong computer skills and proficiency of Microsoft Office.
• Should be a self-starter; able to work independently.
• Relevant and effective work experience preferred.
• Effective interpersonal & organizational skills.
• Possession of the knowledge skills abilities and physical attributes necessary to perform the essential functions of the position.
• Such alternatives to the above qualifications as the Board may find appropriate or acceptable.
• Desire to continue career improvement by enhancing skills and job performance.

Skills and Abilities

Language

An individual who holds this position must have the ability to:

• Respond to common questions and complaints
• Write newsletter articles staff memos and ordinary business correspondence
• Keep information confidential when required by law policy or a particular situation

Computation

Ability to compute ratios percentages and create and interpret graphs and figures

Reasoning

Ability to define problems collect data establish facts and draw valid conclusions

Technology

• Basic computer word processing spreadsheet and research skills
• Ability to access and create reports using the districts student information software

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Physical Demands

While performing the duties of this position an employee is regularly required to sit talk and hear. The employee is frequently required to walk and use fingers. The employee is occasionally required to stand reach and bend and lift and carry up to ten pounds. The employee must have the ability to lift 40 lbs to shoulder height occasionally. Close vision ability to look at a computer screen for long periods of time is required.

Hearing

Must be able to hear a conversation in a noisy environment

Attendance

Consistent and regular attendance is an essential function of this position

The work conditions and environment described here are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Conditions and Environment

The environment is consistent with a typical school/office environment.

Required Experience:

IC